HR Payroll Administrator (West)

Integrate Engineers; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A consulting engineering firm in Singapore is seeking an HR Payroll/Admin to provide office and site administrative support. The ideal candidate should have at least 2 years of relevant experience, possess GCE 'O' Levels or 'N' Levels and be highly organized, reliable, and proficient in payroll tasks. Responsibilities include managing payroll, updating employee details, and liaising on employment matters. This position offers an opportunity to contribute to a dynamic team.

Qualifications

• Minimum 2 years of relevant experience.
• Highly organized with good time management skills.
• Reliable individual known for meticulous record keeping.

Responsibilities

• Provide administrative support for the office and site.
• Manage payroll tasks and maintain fleet documentation.
• Coordinate HR functions including work permit applications.

Skills

Organizational skills

Time management

Problem-solving

Interpersonal skills

Communication skills

Education

GCE 'O' Levels or 'N' Levels

Post-secondary certificates related to Payroll Competencies

Job description

The HR Payroll/Admin’s role is to provide administrative support for the office and site.

Payroll

• Looking after comapny fleet of vehicles
• Making sure the documentation of company fleet is kept in an orderly manner
• Check timecard timing based on GPS records.
• Prepare driver’s payroll based on GPS records.
• Check Payroll colleague’s work.
• Clarify with site staff on incomplete timecards.
• Check workers timecards for discrepancies.
• Ensure approvals for additions and deductions are given before processing.

Human Resource

• Updating personal details of staff on databases.
• Co-ordination for new application/renewal of work permit holders with talent acquisition executive.
• Liaising with staff on employment matters.
• Update of salaries after appraisal cycle (for certain job roles) or when there is change in employment terms.
• Preparing employment contracts using approved templates; ensuring scanned soft copies and proper filing.
• Update of employment contract templates when required and ensure to compliance with regulations.
• Working with talent acquisition executive on recruitment matters.
• Liaise with dormitory to provide worker’s feedback, check-in/out forms, ensuring exiting workers did not cause damage etc.
• Checking and approving invoices related to workers such as dormitory, medical etc. and handing to accounts for payment.
• Preparing documents for yearly WICA, FWMI quotes.
• Handling WICA claims process, liaising with injured person etc.
• Making arrangements for workers who need medical treatment and following up with them on their recovery.
• Filling in survey forms.
• Leave administration; Foreign worker levy waiver tracking, government paid leave, carry over of annual leave etc.
• Assist in ISO audit by providing necessary documents.
• Housekeeping of HR SharePoint folders to ensure files are updated and organised.
• In-charge of liaising with dormitories for renewal, new bookings, check in and outs etc.
• Cover other HR staff when they are on leave.

Provide Admin support as required.

Requirements

• GCE 'O' Levels or 'N' Levels and above
• Relevant experience of min 2 years
• Post-secondary certificates related to Payroll Competencies
• Highly organised with good time management
• Ability to multi task and prioritise
• Resourceful
• Reliable (characteristic)
• Meticulous with following and enforcing standard of procedure (SOP)
• High standard of record keeping and document filing.
• Takes the initiative
• Eager to learn new things
• Good at problem solving
• Good interpersonal and communication skills

We regret that only shortlisted candidates will be notified.