HR Officer

KAJIMA OVERSEAS ASIA (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction company in Singapore is looking for an HR officer responsible for managing human resource functions including recruitment, onboarding, payroll, and employee benefits. The ideal candidate will possess a diploma or degree related to HR and have a minimum of 3 years' experience in the building and construction industry. Strong organizational and negotiation skills are essential, alongside a familiarity with Singapore payroll systems. This role involves compliance with MOM regulations and active participation in employee welfare programs.

Qualifications

• Minimum 3 years’ experience in HR, preferably in the building & construction industry.
• Familiarity with Singapore payroll systems is a plus.
• Ability to handle confidential information with sensitivity.

Responsibilities

• Manage recruitment processes and coordinate onboarding for new hires.
• Calculate workers’ overtime and manage dormitory payments.
• Assist with work pass applications for staff.
• Participate in employee welfare programs and general HR support.

Skills

MS Office Suite

Excellent communication skills

Negotiation techniques

Organizational skills

Analytical thinking

Team player

Education

Diploma/Degree in HR/Business Administration

Job description

Job Role:

The HR officer is responsible for managing some human resource functions within a construction company, including recruitment, onboarding, employee benefits, compliance, and employee relations.

He/She should have a solid understanding of the construction sector's MOM laws and regulations as well as the knowledge to use the online work pass applications (WPOL & EPOL) and related matters.

He/She provides administrative support to the F&A team, HQ & projects team and subsidiary companies.

Job Descriptions:

Recruitment

Manage the recruitment process, including posting job advertisements, liaising with employment agencies, screening candidates, and coordinating interviews with hiring managers and candidates. Able to offer negotiations and conduct onboarding and induction programs with new hires. Documentation of new hires' information,
such as crafting letters of offer, creating personal files, onboarding checklist forms and any related forms.

Payroll

Calculation of workers’ overtime

Migrant worker's dormitory management

Responsible for the payment and distribution of the worker’s dormitory fees in accordance with project sites. Assist with the documentation of workers' dormitory movements such as transfers in/out, home leave, or repatriation. Aid in matters related to dormitory leases, including tracking expiration dates, managing renewals or terminations, and negotiating rental rates.

Staff and workers’ medical support

PCP subscription for S Pass and Work Permit holders. Assist with the company’s Annual Health Screening (AHS) exercise, such as coordinating the staff visits to clinics and the payment.

General workers management

Manage requests from new employees, such as work permit applications, purchasing a security bond from the bank, and allocating dormitory rooms. For work permit applications, prepare WP renewal & survey forms, follow up with Project site admins, medical examination arrangements and purchase of security bonds.

Work pass applications

Employment Pass & S pass new and renewal applications

Staff Welfare

Participate in company events, team-building activities, and employee wellness programs.

Support the career fair

Other Ad-Hoc duties as assigned

Job Requirements:

Diploma/Degree in HR/Business Administration/other relevant disciplines.

Minimum 3 years’ experience in (preferably in the building & construction industry)

Adept in MS Office Suite

Familiar with Singapore payroll (familiarity with EPE, EASYTIME will be an added advantage).

Possess excellent communication skills, both written and verbal.

Negotiation techniques required to liaise with organisation stakeholders for e.g. training providers or government agencies, like MOM.

Knowledgeable with employment legislation and possesses strategic and commercial insight into the labour process.

Handle confidential information with sensitivity and discretion.

Display excellent organizational skills, good time-management skills, and the ability to multi-task in a fast-paced environment.

Desired attributes

Analytical: Enjoy analysing things from all angles and thinking of ways to make things better.

Inquisitive: Always staying on top of developments in the industry and keeping abreast of new research and ideas.

Safety conscious: Recognise hazards, safety risks and unsafe practices at the workplace in relation to products/services, placing safety as a top priority for self and others.

Structured and Systematic: Work in an orderly manner and in compliance with procedures, regulatory and safety requirements.

Team player: Understand that each person is part of a larger team working together to achieve the success of any project.