HR & Finance Administrator

Our Second Nature; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A company in Singapore is seeking a meticulous HR & Finance Administrator to support recruitment, manage employee records, and handle financial processes. Ideal candidates should possess a diploma in relevant fields and have practical experience with HR systems and spreadsheets. This full-time position offers attractive salary packages and opportunities for career growth.

Benefits

Attractive salary packages

Career growth potential

Qualifications

• Diploma in Business Administration, Human Resource, Accounting or any relevant field.
• Practical experience with HRIS and spreadsheets.
• Ability to learn and adapt to new software.

Responsibilities

• Assist HR Manager with recruitment activities.
• Maintain employee records and HR documentation.
• Process work orders, invoices, and account payments.

Skills

Attention to detail

Strong communication skills

Organisational skills

Time-management skills

Education

Diploma in Business Administration, Human Resource, Accounting or relevant field

Tools

HRIS

MS Excel

Job description

Job Description & Requirements

We're looking for a meticulous and detailed individual with a flair for numbers to join our Human Resource & Finance team on a full-time basis. You should be someone who understands the brand and embodies our values.

We offer attractive salary packages, benefits and career growth potential. The current position offered will beHR & Finance Administratoror such other post as determined by the Employer, its holding company or its associate or subsidiary companies (together called the "Group").

Responsibilities include:

a/Human Resource

• Assisting the HR Manager with recruitment activities, including screening resumes and coordinating interviews with relevant personnel in the organisation
• Maintaining accurate and complete employee records and HR documentation
• Drafting employment contracts and HR letters
• Consolidating attendance records and preparing payroll for part-time and full-time employees
• Submitting monthly CPF contributions accurately and on time in compliance with CPF Board regulations
• Handling work pass applications, renewals and issuance where applicable
• Updating and recording changes to staff members' information as required
• Upholding data protection standards in full compliance with PDPA
• Assisting with the submission of any mandatory government-issued surveys and reports
• Assisting the HR Manager with planning employee engagement initiatives, including welfare programs, learning and development, CSR activities, and company retreats to strengthen workplace morale and employee experience
• Reporting to superiors, directors and assisting with any other matters required

b/Office Management

• Managing Corppass e-access for the company’s different officers
• Renewing and maintaining records of IP trademark, business licenses and company registration documents for both Singapore and Malaysia
• Managing office supplies, including ordering pantry refreshments and stationary supplies
• Liaising with relevant vendors to ensure a well-maintained workspace

c/Finance

• Processing work orders, supplier invoices, purchase orders, expenses claims and account payments
• Preparing and submitting GST and other periodic tax returns
• Maintaining a digital record of all financial transactions, documents, and supplier information
• Assisting with any other matters required

Skills & Requirements:

• Diploma Business Administration, Human Resource, Accounting or any relevant field
• Practical experience with HRIS (such as Info-Tech) and spreadsheets (such as MS Excel)
• Ability to learn and adapt to new software and processes
• Attention to detail and ability to perform tasks with accuracy and efficiency in mind
• Personable team player with strong communication skills
• Good organisational and time-management skills
• High levels of integrity and ability to handle confidential information
• Love for Our Second Nature is an added bonus!