HR Executive

Shimizu Corporation, Singapore Office; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A well-established company in Singapore is seeking an HR Executive to oversee training administration, maintain employee records, and support recruitment processes. The ideal candidate will have a diploma or degree in Human Resources or a related field, along with 1-3 years of relevant experience in HR. Strong organisational, communication, and interpersonal skills are essential for this role. Familiarity with local employment legislation is a plus. This position offers a great opportunity to grow within a supportive team environment.

Qualifications

• 1-3 years of relevant HR experience required for the HR Executive position.
• Strong understanding of HR operations and training administration.
• Familiarity with local employment legislation is a plus.

Responsibilities

• Coordinate and administer training programmes.
• Maintain employee records and HR systems.
• Support end-to-end recruitment activities.
• Act as a point of contact for HR-related queries.
• Assist with payroll processing and employee benefits administration.

Skills

HR operations understanding

Organisational skills

Interpersonal skills

Communication skills

Stakeholder management

Attention to detail

Confidentiality handling

Education

Diploma or Degree in Human Resources, Business Administration, or related discipline

Job description

Training & Development Administration

• Coordinate and administer training programmes, including course registration, scheduling, logistics, and attendance tracking.
• Maintain training records, learning databases, and training documentation.
• Support training needs analysis and annual training plans in collaboration with business stakeholders.
• Assist with training grant administration and claims where applicable (e.g. SkillsFuture, internal funding).

HR Administration & Operations

• Maintain accurate and up-to-date employee records, HR systems, and personnel files.
• Prepare HR correspondence such as employment contracts, confirmation letters, promotion letters, and resignation acknowledgements.
• Support payroll processing by providing timely and accurate HR data.
• Administer employee benefits, leave records, and insurance matters.

Recruitment & Onboarding

• Support end-to-end recruitment activities, including job postings, interview coordination, reference checks, and offer preparation.
• Coordinate onboarding activities for new hires, including documentation, orientation, and system setup.
• Liaise with hiring managers and external recruiters as required.

Business Partnering Support

• Act as a point of contact for employees and line managers on HR-related queries.
• Support line managers on basic HR matters including onboarding, confirmation, performance discussions, and employee engagement.
• Provide guidance aligned with company policies and employment legislation, escalating complex issues when required.

Requirements

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.

Experience

• HR Executive: 1–3 years of relevant HR experience.

Skills & Competencies

• Good understanding of HR operations, training administration, and employment practices.
• Strong organisational and coordination skills with attention to detail.
• Good interpersonal, communication, and stakeholder management skills.
• Ability to handle confidential and sensitive information professionally.
• Familiarity with local employment legislation (e.g. Singapore Employment Act) is a plus.