HR Executive

OPTROTECH PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading HR services firm in Singapore is seeking an HR Executive to support various HR functions, including talent management, employee engagement, learning and development, and performance management. This entry-level position is perfect for individuals eager to begin their HR career, providing hands-on experience across core HR pillars. Responsibilities include recruitment support, coordinating training, and employee communications. Ideal candidates should possess a diploma or degree in relevant fields and be proficient in Microsoft Office. Fresh graduates are encouraged to apply.

Qualifications

• 0-1 year of experience in HR or administration is an advantage but not required.
• Strong interest in pursuing a long-term HR career.
• Proficiency in written and spoken English.
• Good written and spoken English.

Responsibilities

• Assist in end-to-end recruitment activities.
• Support employee engagement initiatives.
• Coordinate training sessions and workshops.
• Support performance appraisal processes.
• Assist in administration of employee benefits.

Skills

Learning agility

Good communication skills

Organised and detail-oriented

Service-oriented

Organizational skills

Service-oriented

Education

Diploma or Degree in Human Resources, Business Administration, or related fields

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Purpose

This role supports the Human Resources function across five core HR pillars: Talent Management, Employee Engagement, Learning & Development, Performance Management, and Compensation & Benefits.

The HR Executive will be responsible for day-to-day HR operations, administration, coordination, and employee support, while also assisting with office management and cross-departmental needs. This is a hands‑on, learning-focused role designed for someone who is keen to start a long‑term career in HR and grow into a well-rounded HR professional.

Job Duties

1. Talent Management (Recruitment & Onboarding Support)

• Assist in end-to-end recruitment activities such as job postings, resume screening, interview scheduling, and candidate communications.
• Coordinate interview arrangements and follow up with hiring managers.
• Support onboarding processes, including preparation of documents, system setup, and new joiner orientation.
• Maintain recruitment trackers and basic recruitment reports.

2. Employee Engagement & Communications

• Support employee engagement initiatives, staff welfare programs, and internal activities.
• Assist in planning and coordinating staff events, celebrations, and team bonding activities.
• Support internal staff communications (e.g., announcements, reminders, notices, HR updates).
• Act as a friendly and approachable point of contact for basic employee queries.

3. Learning & Development (Basic Support)

• Assist in coordinating training sessions, workshops, and courses.
• Support training administration, including registrations, attendance tracking, and documentation.
• Help with training grant applications, claims, and related paperwork when required.
• Maintain training records and trackers.

4. Performance Management (Administrative Support)

• Support the administration of performance appraisal exercises.
• Assist in tracking appraisal timelines, forms, and documentation.
• Coordinate with managers and staff on submissions and deadlines.

5. Compensation & Benefits (Administrative Support)

• Assist in the administration of employee benefits, leave records, and claims.
• Support basic HR‑related documentation related to compensation and benefits.
• Liaise with relevant parties on HR‑related claims, reimbursements, and documentation.

6. HR Systems & Records Management

• Maintain and update employee data in the HR system.
• Act as a first‑line support for employees who need help navigating HR systems.
• Generate basic HR reports and trackers.
• Ensure accuracy and confidentiality of HR records.

7. Office Administration & Facilities Support

• Oversee day‑to‑day office administration matters such as pantry supplies, stationery, and general office needs.
• Coordinate with vendors, contractors, and service providers for office maintenance and repairs.
• Monitor office facilities and ensure a safe, organized, and functional working environment.
• Track office‑related inventories and expenses.

8. Cross‑Departmental & Project Support

• Provide administrative and coordination support to other departments when required.
• Assist in company‑wide initiatives, projects, and events.
• Support ad‑hoc tasks as assigned, with a positive and flexible mindset.

Experience

• 0-1 year of experience in HR, administration, or related fields is an advantage but not required.
• Fresh graduates are welcome to apply.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or related fields.

Other Requirements

• Strong interest in pursuing a long‑term HR career.
• High learning agility – curious, adaptable, and eager to learn.
• Open to feedback and continuous improvement.
• Good time management and ability to handle multiple tasks.
• Organised, detail‑oriented, and responsible.
• Friendly, approachable, and service‑oriented.
• Comfortable with administrative and operational work.
• Able to work well with people from different departments.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good written and spoken English.

KEY COMPETENCIES REQUIRED FOR THE JOB: (Core & Behavioural)

• Learning agility and growth mindset
• Proactive and self‑motivated
• Positive attitude
• Team player
• Adaptable and flexible
• Good communication skills
• Reliable and responsible
• Able to work under pressure