HR Executive

NAILZ HAUS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading HR service provider in Singapore is seeking an HR & Administrative Executive. The role entails overseeing payroll management, coordinating recruitment activities, and maintaining accurate employee records. The ideal candidate will have 2–4 years of HR experience, a diploma in HR management, and sound knowledge of local employment laws. Join a dynamic team where you can make a real impact in a fast-paced SME environment.

Qualifications

• 2–4 years of HR and payroll experience, particularly in an SME or fast-paced environment.
• Sound knowledge of local employment laws and statutory compliance.
• Able to manage multiple priorities efficiently.

Responsibilities

• Oversee end-to-end payroll management and HR operations.
• Coordinate recruitment activities including postings and scheduling.
• Maintain accurate employee records and update HR databases.

Skills

Meticulous

Organizational skills

Trustworthiness

Proficiency in MS Excel

Knowledge of local employment laws

Education

Diploma or higher qualification in Human Resource Management

Tools

Info-Tech payroll system

Job description

About the Role

Are you passionate about people, precision, and organization? We’re looking for an HR & Administrative Executive who takes pride in getting the details right — especially when it comes to payroll — and enjoys being part of a dynamic, close-knit team.

In this role, you’ll oversee end-to-end payroll management, support a broad range of hands‑on HR operations, and handle key administrative duties that keep the office running smoothly. It’s a great fit for someone who enjoys variety, thrives in an SME environment, and wants to make a real impact every day.

Recruitment & Onboarding

• Coordinate recruitment activities (job postings, resume screening, interview scheduling)
• Prepare offer letters, employment contracts, and onboarding documents
• Conduct employee orientation and onboarding arrangements

Employee Records & HR Administration

• Maintain accurate employee records (personal files, contracts, leave, attendance)
• Update HR databases and ensure compliance with company policies
• Prepare HR letters (confirmation, promotion, warning, termination, resignation acceptance)

Payroll & Benefits Administration

• Assist in monthly payroll processing (attendance, overtime, commissions, allowances)
• Assist in monthly payroll computation
• Administer employee benefits (leave, claims, insurance, CPF)
• Handle payroll queries and ensure timely salary disbursement

Performance & Disciplinary Support

• Assist in probation reviews and performance appraisal administration
• Prepare documentation for disciplinary actions and performance management
• Support HR investigations and follow-up actions when required

Compliance & MOM Matters (Singapore)

• Ensure compliance with MOM regulations and Employment Act
• Handle work pass matters
• Prepare MOM submissions, appeals, and documentation when required

Administrative Functions

• Office Administration
  Manage office supplies, inventory, and vendor coordination
• Oversee office facilities, maintenance, and cleanliness
• Handle incoming calls, emails, and general correspondence
• Documentation & Reporting
  Prepare administrative reports and HR summaries
• Maintain filing systems (physical and digital)
• Support audits and internal documentation requirements
• Management & Operational Support
  Provide administrative support to management and department heads
• Coordinate meetings, schedules, and internal communications
• Assist in company announcements and staff communications

Additional Responsibilities

• Support company events, staff engagement activities, and training coordination
• Handle ad‑hoc tasks assigned by management
• Uphold confidentiality and professionalism in all HR and administrative matters

What We’re Looking For

• Diploma or higher qualification in Human Resource Management, Business Administration, or a related field.
• 2–4 years of HR and payroll experience, ideally in an SME or fast‑paced setup.
• Sound knowledge of local employment laws and statutory compliance.
• Proficient in MS Excel and familiar with Info‑Tech payroll system.
• Meticulous, organized, and able to manage multiple priorities efficiently.
• Trustworthy, discreet, and able to handle confidential information with care.