HR cum Admin Executive

CUSTERA O&M PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A growing engineering-tech company is seeking an HR cum Admin Executive to support both Human Resource and Office Administration functions. The role encompasses recruitment coordination, onboarding, staff records management, and general office support. The successful candidate will have a diploma or degree in HR management or business administration, along with good HR process knowledge and proficiency in MS Office. Interested candidates should apply with their resume and salary expectations.

Qualifications

• 2-4 years of relevant experience in HR and/or admin roles preferred.
• Experience in SME or engineering/construction/technology sector will be an advantage.

Responsibilities

• Assist in the end-to-end recruitment process.
• Prepare onboarding documents and coordinate new hire orientation.
• Maintain and update employee records and HR files.
• Oversight of general office administration.
• Prepare basic HR and admin reports for management.

Skills

Basic HR processes

MS Office (Word, Excel, PowerPoint)

Strong written and verbal communication skills in English

Organisational skills with attention to detail

Education

Diploma / Degree in Human Resource Management or Business Administration

Job description

1. Role Summary

The HR cum Admin Executive supports both Human Resource and Office Administration functions for Custera. This role covers day-to-day HR operations (recruitment coordination, onboarding, staff records, leave and benefits administration) as well as general office and administrative support to ensure smooth running of the company’s operations.

You will work closely with the CEO and management team in a growing engineering-tech company focused on infrastructure monitoring and asset management.

2. Key Responsibilities

A. Human Resource (HR) Support

• Assist in the end-to-end recruitment process, including posting job ads, screening resumes, arranging interviews and preparing offer letters.
• Prepare onboarding documents and coordinate new hire orientation (contracts, forms, access cards, email accounts, workspace setup).
• Maintain and update employee records and HR files (hardcopy and electronic) in an organised and confidential manner.
• Assist in tracking attendance, leave and overtime, and prepare reports for payroll processing.
• Support the administration of employee benefits (medical, insurance, claims, etc.) and handle related queries.
• Help in implementing HR policies, procedures and staff handbook; ensure staff are informed of updates.
• Assist in coordinating performance review cycles and simple HR initiatives (e.g. staff engagement, training sessions, team activities).

B. Office Administration & General Support

• Oversee general office administration including stationery, pantry supplies, office equipment and vendor coordination.
• Liaise with service providers (IT support, copier, telephone, cleaning, maintenance, etc.) and track service contracts.
• Support travel and logistics arrangements for management and staff (flight bookings, accommodation, meeting schedules) when required.
• Assist in organising internal and external meetings, events and training sessions (room booking, refreshments, materials).
• Handle general administrative tasks such as filing, scanning, data entry and preparation of simple correspondence.
• Provide backup support to reception/front desk when needed (e.g. when Receptionist is away).

C. HR & Admin Reporting / Compliance

• Prepare basic HR and admin reports for management (e.g. headcount, leave utilisation, training records).
• Assist in ensuring HR documentation and practices comply with relevant company policies and local regulations.
• Support management in preparing HR-related documents for auditors, partners or authorities when required.

3. Requirements

A. Education & Experience

• Diploma / Degree in Human Resource Management, Business Administration or related discipline.
• 2–4 years of relevant experience in HR and/or admin roles preferred (experience in SME or engineering / construction / technology sector will be an advantage).

B. Skills

• Good knowledge of basic HR processes (recruitment, onboarding, leave and attendance, HR records).
• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with HR or payroll/leave systems.
• Strong written and verbal communication skills in English.
• Good organisational skills with attention to detail and follow-through.

C. Personal Attributes

• Discreet and able to handle confidential HR information.
• Mature, responsible and able to work independently in a small team environment.
• Service-oriented, with a positive attitude when dealing with staff at all levels.
• Proactive, willing to learn and adaptable in a growing company.

4. Working Conditions

Employment Type: Full-time

Working Hours: 5-day work week (Monday to Friday; office hours to be confirmed by company).

Workplace: Office-based, Custera OM Pte Ltd premises

5. How to Apply

Interested candidates are invited to send their detailed resume, current and expected salary, and earliest start date to [e-mail], with the subject: “Application – HR cum Admin Executive (Custera)”.