HR Assistant

TMS ALLIANCES PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A human resources consulting firm based in Singapore is seeking an HR professional to manage HR operations including payroll processing, recruitment support, and onboarding. The ideal candidate should have relevant qualifications and experience, particularly in payroll administration and knowledge of the Employment Act. This role requires strong interpersonal and communication skills, along with attention to detail.

Qualifications

• Certificate or Diploma or Degree in HR Management.
• Experience in Payroll Processing and Administration.
• Preferably more than 1 year experience in the HR sector.

Responsibilities

• Provide support in recruitment process including job posting and screening.
• Assist in onboarding and off-boarding processes.
• Process payroll and maintain staff records.
• Administer Work Pass and employee benefits.

Skills

Payroll Processing

Employment Act Knowledge

Attention to Detail

Interpersonal Skills

MS Office Skills

Planning and Coordinating Skills

Foreign Workers' Issues

Education

Certificate or Diploma or Degree in HR Management

Tools

Payroll System

Pay Advisor Mobile

Job description

Statement Of Purpose (Overall Purpose of Job)

Provide day to day operation handling full HR spectrum as well as work pass and payroll administration and assist in internal and external audit.

Major Duties & Responsibilities

(A) Specific :

• Provide support in recruitment process such as job posting, sourcing, screening, coordinating of interview and offering to shortlisted candidates.
• Assist in onboarding (new employees) and off-boarding processes (resignee).
• Maintain accurate and confidential of staff particular lists and file in the documents.
• Prepare and update general worker Contracts, Salary Review Letter, Renewal Contract/Letter and Create PayAdvisorMobile (PAM) system user for general workers.
• Processing of payroll.
• Assist in the e-Appraisal and Quarterly Climate Survey.
• Administer the processing of Work Pass administration which include application, renewal and termination as well as Permanent Residence Application.
• Administer employee benefits and entitlement which include notifying WICA insurance for new and resigned employees for staff only.
• Provide administration and support for the internal and external audits.

(B) General :

• Prepare necessary documents for new hire and confirmation etc.
• Monitor and follow-up on Employee Introducer Scheme, if any.
• Handle and provide administrative duties within the HR department.
• Other HR job assigned.

(C) Safety:

• To follow the safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• Certificate or Diploma or Degree in HR Management.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Possess experience in Payroll Processing and Administration.
• Understand and familiar with the Employment Act.
• Knowledge in Payroll system and Pay Advisor Mobile would be an advantage.
• Experience in handling Foreign Workers’ issues.
• Must be very meticulous and sensitive to numbers.
• Good interpersonal and communication (verbal and written) skills.
• Good in planning and coordinating skills.
• Knowledge in MS Office.

(C) Experience :

• Preferably with more than 1 years’ experience in HR sector.
• Applicants with relevant working experience in a construction company would be an advantage.