HR and Admin Assistant

YYCircle (SG) Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking an HR and Admin Assistant to manage daily HR functions and assist in recruitment processes. Responsibilities include preparing HR documentation, maintaining employee records, and ensuring compliance with HR practices. Ideal candidates should possess a diploma in HR or related fields and have strong organizational, communication, and interpersonal skills. This role welcomes entry-level candidates and offers training.

Qualifications

• Diploma in Human Resource Management and/or related field required.
• Minimum 1 year experience in HR function; entry level candidates are welcome.
• Proficiency in HR information systems and Microsoft Office is essential.

Responsibilities

• Handle and support day-to-day HR and admin related matters.
• Assist in end-to-end recruitment process including work pass applications.
• Prepare HR letters and maintain accuracy of HR database.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

Education

Diploma in Human Resource Management

Tools

HR information systems

Job description

Job Description & Requirements

Job Responsibilities for HR and Admin Assistant:

• Handle and support day‑day HR and Admin related matters
• Assist in end‑to‑end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.
• Assist hiring managers in defining job descriptions and understanding talent needs.
• Handle walk‑in interviews
• Prepare HR letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P‑Files, E‑P Files)
• Check and verify staff attendance for Payroll processing
• Check and verify employees’ leave application, medical claims, etc.
• Validate and prepare biometrics report for billing
• Handle employees’ enquiries and feedbacks
• Assist in claims submission, government grants, insurance, etc
• Any other HR/Admin duties assigned

Job Requirements for HR and Admin Assistant:

• Diploma in Human Resource Management and/or related field
• Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)
• Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and administrative skills
• Proficiency in HR information systems and Microsoft Office
• Positive working attitude, people‑oriented, strong team player, excellent communication, and interpersonal skill
• Attention to detail and accuracy in handling HR documentation
• Ability to manage multiple tasks and prioritize effectively
• Meticulous disposition