HR/ ADMINISTRATIVE ASSISTANT

ASSURED PROTECTION & CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading consultancy firm in Singapore seeks an HR Specialist to manage recruitment processes, ensure compliance with labor laws, and enhance employee relations. The ideal candidate should have over 5 years of HR experience, strong communication abilities, and leadership skills. This role encompasses resume reviews, interview conduction, and maintaining HR records in line with company policies.

Qualifications

• 5+ years of HR experience with knowledge of local and international labor laws.
• Proven track record in recruitment and talent acquisition.
• Excellent verbal and written communication skills.

Responsibilities

• Reviewing resumes and applications.
• Conducting recruitment interviews and providing input during hiring.
• Maintaining HR records and ensuring compliance.

Skills

Ability to Multitask

Leadership

Microsoft Excel

Data Analysis

Travel Arrangements

Workplace Safety

Recruiting

Office Management

Written Communication

Mentorship

Job description

Roles & Responsibilities

Job Responsibilities

• Reviewing resumes and applications.
• Conducting recruitment interviews and providing the necessary inputs during the hiring process.
• Working with recruitment agencies to source for candidates for specific job positions.
• Maintaining HR records, such as those related to PLRD, MOM and Medical and Insurance.
• Managing workplace safety issues.
• Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management.
• Liaising with the relevant government agencies to ensure adherence to compliance.

Communication Skills

• Verbal and Written Communication: Ability to clearly convey ideas and information to employees, management, and external parties. Able to write clear and distinct emails.
• Active Listening: Ensuring understanding during discussions and addressing concerns.

Problem-Solving and Decision-Making

• Critical Thinking: Analyzing situations, identifying solutions, and making decisions that align with the organization’s values and objectives.
• Conflict Resolution: Mediating disputes and finding mutually acceptable solutions.

Organizational Skills

• Time Management: Effectively prioritizing tasks to meet deadlines, especially in a fast-paced environment.
• Multitasking: Managing multiple responsibilities simultaneously, from recruitment to performance management.

Knowledge of Labor Laws and Compliance

• Understanding Employment Laws: Familiarity with local and international labor laws, regulations, and employee rights.
• Compliance: Ensuring the organization adheres to legal requirements regarding wages, benefits, workplace safety, and more.

Recruiting and Talent Acquisition

• Sourcing and Interviewing: Attracting and evaluating candidates, as well as understanding which qualifications and traits align with organizational needs.
• Onboarding: Designing a smooth and engaging onboarding process to integrate new employees.

Employee Relations

• Engagement and Retention: Creating a positive work environment and addressing employee concerns to retain top talent.
• Coaching and Mentorship: Offering guidance and support to employees to help them grow in their roles.

Leadership and Management Skills

• Influencing and Persuasion: Effectively communicating policies and programs to gain support from managers and employees.

Tell employers what skills you have

• Ability to Multitask
• Leadership
• Microsoft Excel
• Data Analysis
• Travel Arrangements
• Workplace Safety
• Recruiting
• Office Management
• Water Resources
• Written Communication
• Mentorship
• Sensors
• admin duties
• Administrative Support
• Wellbeing