HR & Admin Executive (Japanese Speaking)

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A human resources firm in Singapore is looking for an experienced HR Manager to oversee end-to-end HR operations. The ideal candidate will have 3-5 years of relevant experience, strong knowledge of Singapore's employment laws, and proficiency in Japanese for coordinating with stakeholders. Key responsibilities include recruitment, payroll management, and compliance with HR policies. This is a great opportunity to work in a dynamic environment and contribute to the company's HR functions.

Qualifications

• Minimum 3-5 years of HR and administrative experience in a similar role.
• Strong knowledge of Singapore Employment Act and local HR practices.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Ability to handle confidential information with integrity.

Responsibilities

• Manage end-to-end HR operations including recruitment and payroll coordination.
• Handle Work Pass applications, renewals, and cancellations via EP Online.
• Advise management on HR policies and regulations.
• Coordinate staff training and performance evaluations.

Skills

HR and administrative experience

Knowledge of Singapore Employment Act

Proficiency in Japanese

MS Office skills

Independent and organized

Tools

SAP Hana

Job description

Responsibilities

• Manage end-to-end HR operations including recruitment, onboarding/offboarding, leave administration, and payroll coordination
• Handle Work Pass applications, renewals, and cancellations via EP Online
• Maintain and update employee records in compliance with local employment laws and company policies
• Coordinate staff training, performance evaluations, and welfare activities
• Advise management on HR policies, manpower regulations, and MOM compliance matters
• Manage office administration, vendor contracts, and office supplies
• Support compliance and audit documentation
• Attend meetings with headquarters, prepare meeting notes, and ensure follow-up actions
• Liaise with building management and external service providers
• Assist with basic safety, health, and CSR-related coordination
• Support internal and external communication, including visitor and event arrangements

Requirements

• Minimum 3–5 years of HR and administrative experience in a similar role
• Strong knowledge of Singapore Employment Act and local HR practices
• Proficient in MS Office (Excel, Word, PowerPoint)
• Proficiency in Japanese for liaising with Japanese-speaking stakeholders and headquarters
• Independent, organized, and able to handle confidential information with integrity
• Experience in SMEs or manufacturing/trading companies is an added advantage
• Mandarin language proficiency is an advantage for liaising with Mandarin-speaking stakeholders
• Familiarity with SAP Hana is an added advantage

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.