HR & Admin Executive

L&K ENGINEERING (SUZHOU) CO., LTD. Singapore Branch; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic engineering firm in Singapore is seeking an HR Assistant to manage day-to-day HR operations. Responsibilities include handling work pass applications, maintaining employee records, and supporting recruitment efforts. Ideal candidates will have a Diploma or Degree in Human Resources or Business Administration. Fresh graduates are welcome. Proficiency in Microsoft Office and strong organizational skills are essential. The role offers a collaborative work environment with opportunities for growth.

Qualifications

• Fresh graduates are welcome to apply; prior HR, admin, insurance, or WICA-related experience is an advantage.
• Strong sense of integrity, confidentiality, and professionalism.
• Able to work independently in a fast-paced environment and meet tight deadlines.

Responsibilities

• Handle day-to-day HR operational and administrative functions.
• Manage the full cycle of work pass matters including applications and renewals.
• Prepare and maintain accurate employee records ensuring documentation compliance.
• Administer employee onboarding and offboarding processes.
• Support recruitment activities and liaise with external vendors as required.

Skills

Microsoft Office

Administration

Interpersonal Skills

Payroll

Compliance

Audits

Administrative Support

Detail-oriented

Education

Diploma or Degree in Human Resources, Business Administration, or equivalent

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Overview

Job Description & Requirements

Location & Scheduling

• Location: Willingness to travel between Tampines and Woodland
• Working Hours: 5 days (8:00 am to 5:30 pm)
• Willingness to commit to extended hours when required

Responsibilities

• Handle day-to-day HR operational and administrative functions
• Manage the full cycle of work pass matters, including applications, renewals, cancellations, and coordination with MOM
• Prepare, organize, and maintain accurate employee records, both physical and digital, ensuring proper documentation and compliance
• Ensure all employee documentation (contracts, personal details, certificates, permits) is complete, accurate, and up to date
• Maintain and regularly update personnel filing systems and HR databases
• Administer employee onboarding and offboarding processes, including preparation of offer letters, employment contracts, and induction documentation
• Manage employee insurance matters, including:
  • Group medical and accident insurance administration
  • Enrollment and removal of employees from insurance policies
  • Liaison with insurance brokers and insurers
• Handle Work Injury Compensation Act (WICA) matters, including:
  • Submission and monitoring of WICA insurance coverage
  • Reporting and documentation of workplace injuries and incidents
  • Coordination with insurers, MOM, medical providers, and internal stakeholders on WICA claims
  • Maintenance of accurate records for WICA cases and related correspondence
• Support payroll preparation by maintaining accurate employee data, leave records, and attendance information
• Administer employee leave, medical claims, and benefits records in accordance with company policies
• Assist in HR reporting, audits, and compliance checks when required
• Support recruitment activities such as job postings, interview coordination, and candidate communication
• Liaise with external vendors, service providers, insurance brokers, and government agencies as required
• Coordinate HR-related communications, notices, and internal announcements
• Provide general administrative support to the HR department and management
• Support HR projects and initiatives as assigned
• Perform any other ad-hoc duties as required

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or equivalent
• Fresh graduates are welcome to apply; prior HR, admin, insurance, or WICA-related experience is an advantage
• Strong sense of integrity, confidentiality, and professionalism
• Detail-oriented with good documentation and organizational skills
• Committed, responsible, and willing to learn
• Able to work independently in a fast-paced environment and meet tight deadlines
• Good communication and interpersonal skills
• Proficient in Microsoft Office applications

Skills

• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Interpersonal Skills
• Administration
• Payroll
• Office Administration
• Compliance
• Audits
• Administrative Support
• Team Player
• Human Resources
• Microsoft Word
• Able To Work Independently