HR & Admin Executive

HVALA PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local HR services firm in Singapore is seeking a Human Resources Coordinator to manage administrative duties and payroll processes. The ideal candidate will have at least a Diploma in HR, familiarity with Singapore’s Employment Ordinance, and proficiency in MS Office and Infotech systems. Responsibilities include recruitment support, leave administration, and preparing HR documents. This role offers a five-day work week, medical claims, and annual leave after the probation period.

Benefits

Medical claim system

14 days of annual leave

Individual welfare fund

Qualifications

• Minimum 1-2 years of work experience in administration and HR fields.
• Familiar with Singapore’s Employment Ordinance.
• Able to converse and write in English and Mandarin.

Responsibilities

• Responsible for administrative duties and daily HR operations.
• Process monthly payroll and timely submissions.
• Prepare HR documents including employment contracts.
• Assist in staff recruitment processes.
• Manage leave administration.

Skills

Ability to work independently

Meticulous attention to detail

Multi-tasking

Good interpersonal skills

Good communication skills

Education

Diploma in Human Resource or relevant studies

Tools

MS Office (Word, Excel)

Infotech system

Job description

Roles & Responsibilities

Key Responsibilities

Human Resources

• Responsible for administrative duties and daily HR operations.
• Process Monthly Payroll and timely submission of CPF, Tax Clearance IR21 & Yearly IR8A.
• Prepare HR documents, including employment contracts, offer contracts, and employee onboarding/offboarding materials.
• Application, renewal, and cancellation of foreign worker passes.
• Assist in staff recruitment processes, such as job postings, resume screening, and interview coordination.
• Collect, calculate, and enter data to maintain and update payroll information.
• Leave administration such as managing leave approvals, adjustments, cancellations and crediting of Off-in-Lieu etc.
• Processing of Government Bodies’ claims such as Maternity claims, Childcare leave claims, WICA Insurance claims, etc.
• Liaise with insurers on insurance renewals and claims.

Administration

• Coordinate with shopping malls about shop renovation document submission and prepare new shop opening relevant documents.
• Liaise with insurers on fire insurance renewals.
• Maintain a proper filing system and administrative documentation.
• Organise and schedule meetings, taking of meeting minutes.
• Invoicing to clients and ensuring timely payment.
• Filing invoices from suppliers, tallying with records.

Basic Requirements

• Candidate must possess at least a Diploma in Human Resource or other relevant studies.
• Minimum 1-2 years of work experience in administration and HR fields.
• Familiar with MS Office application, Word, Excel, etc.
• Familiar with Singapore’s Employment Ordinance.
• Able to converse and write in English and Mandarin.
• Experience in Infotech system preferred.

Skills & Abilities

• Able to work independently, without much supervision or guidance.
• Extremely meticulous, keen attention to detail.
• Able to multi-task and is a team player.
• Good interpersonal and communication skills.

Other Job Details

• 5 day work week.
• Medical claim system.
• 14 days of annual leave (upon completion of probation period, prorated).
• Individual welfare fund (upon completion of probation period, prorated).