HR Admin (cum Project Coordinator)

SWIFTX SOLUTIONS PTE. LTD.; Singapore; Hybrid; SGD 40,000 - 60,000; Full time

Job summary

A dynamic HR consulting firm in Singapore is seeking an HR Admin (cum Project Coordinator) to facilitate administrative HR tasks while coordinating projects. This position requires strong organizational skills and the ability to manage multiple responsibilities. Ideal candidates should have a degree in HR or Business Administration and 2–3 years of related experience. The role offers a hybrid work model with active engagement in HR operations and project management.

Qualifications

• Minimum 2–3 years of HR or administrative experience, ideally in project coordination.
• Strong ability to work independently and in a team within a fast-paced environment.
• Excellent communication skills required.

Responsibilities

• Manage employee records and HR databases while ensuring confidentiality.
• Support recruitment processes, including job postings and onboarding.
• Coordinate performance appraisal cycles and employee engagement initiatives.
• Prepare project documentation and status reports across departments.

Skills

Organizational skills

Multitasking

Attention to detail

Written communication

Verbal communication

Education

Diploma/Degree in Human Resource Management or Business Administration

Tools

MS Office (Word, Excel, PowerPoint)

Job description

We are seeking a proactive and detail-oriented HR Admin (cum Project Coordinator) to join our team. This hybrid role combines HR administrative responsibilities with project coordination support, ensuring smooth HR operations and effective execution of cross-functional initiatives. The ideal candidate is organized, people-oriented, and able to balance day-to-day HR functions with project management tasks.

Human Resource Administration

• Manage employee records, contracts, and HR databases, ensuring accuracy and confidentiality.
• Support recruitment processes, including job postings, candidate screening, interview scheduling, and onboarding.
• Administer HR policies, benefits, and leave management in compliance with company guidelines.
• Coordinate performance appraisal cycles, training programs, and employee engagement initiatives.
• Act as the first point of contact for HR-related queries from staff.

Project Coordination

• Prepare project documentation, status reports, meeting agendas, and minutes.
• Coordinate across departments to gather inputs, align timelines, and follow up on deliverables.
• Support project managers in tasks assigned.
• Service Delivery for system under maintenance

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field.
• At least 2–3 years of HR or administrative experience, with exposure to project coordination preferred.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.