HR / Admin Assistant

YY SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A project management firm based in Singapore is seeking a skilled HR support specialist to manage project administration tasks within the construction and building industry. The ideal candidate must have at least 2 years of experience and be fluent in Mandarin to liaise with associates. Responsibilities include work permit management, ERP system support, and maintaining manpower records. This role requires strong analytical and communication skills and the ability to thrive in a fast-paced environment.

Qualifications

• Minimum 2 years of relevant working experience in Project Administration for construction, design, or building industry.
• Must be highly driven and independent.

Responsibilities

• Provide support to the Human Resource department in day-to-day operations.
• Manage general workers administration including work permits applications.
• Liaise with 3rd party sub-contractors for worker supply arrangements.
• Actively involved in the new ERP system.
• Support in data entry for group level in new ERP system.

Skills

Fluent in Mandarin speaking

Project Management

Analytical skills

Communication skills

Interpersonal skills

Job description

Responsibilities

• Provide support to the Human Resource department in day-to-day operations to align with company business goals and objectives
• Work with site coordinators to manage the general workers administration that will include work permits applications, renewals and cancellations as well as workers training, certifications, security bonds, etc
• Liaise with 3rd party sub-contractors in worker supply arrangement including receiving price quotation and coordinate between project teams and the manpower suppliers.
• Actively involved in the new ERP system
• Support in data entry for certain group level in new ERP system and maintain and update records from the database
• Ensure up to date manpower headcounts and organization charts
• Coordinate on IT related equipment pertaining to laptop allocation and inventory management
• Any other office administrative matters

Qualifications

• Fluent in Mandarin speaking (to liaise with Mandarin speaking associates)
• Good knowledge and skill in Project Management.
• Minimum 2 years of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
• Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.
• 5.5 days’ work
• Able to work in a fast-paced environment