HR & ADMIN assistant

HUA DA ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a Human Resources professional to manage recruitment, onboarding, and employee records. Responsibilities include handling administrative tasks, policy communication, and training support. Ideal candidates should be well-organized and capable of managing confidentiality in HR matters. This position offers growth opportunities in a dynamic environment.

Responsibilities

• Assist in posting job ads, scheduling interviews, and coordinating with candidates.
• Prepare onboarding documents and welcome kits.
• Respond to employee queries regarding benefits, policies, and payroll.

Job description

Human Resources Responsibilities

• Recruitment Support
• Assist in posting job ads, scheduling interviews, and coordinating with candidates
• Maintain applicant tracking systems and databases
• Onboarding & Offboarding
• Prepare onboarding documents and welcome kits
• Coordinate orientation sessions and exit procedures
• Employee Records Management
• Maintain and update employee files (digital and physical)
• Ensure confidentiality and compliance with data protection policies
• Attendance & Leave Tracking
• Monitor employee attendance and leave applications
• Update HR systems with leave balances and approvals
• HR Policy Communication
• Help disseminate HR policies and procedures
• Respond to employee queries regarding benefits, policies, and payroll
• Training & Development Support
• Schedule training sessions and track participation
• Assist in evaluating training effectiveness
• Administrative Responsibilities
• Office Management
• Manage office supplies and inventory
• Coordinate maintenance and vendor services
• Document Handling
• Draft and format letters, memos, and reports
• File and retrieve documents as needed
• Meeting & Travel Coordination
• Schedule meetings and prepare agendas
• Arrange travel bookings and accommodations
• Reception Duties
• Greet visitors and handle incoming calls
• Manage incoming/outgoing mail and deliveries
• Support to Management
• Provide administrative support to department heads
• Assist in preparing presentations and reports