HR & ADMIN ASSISTANT

BRC ASIA LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A regional firm in Singapore is seeking an individual to manage employee fingerprint registrations and maintain attendance records. Responsibilities include administering leave applications and ensuring compliance. The ideal candidate has at least GCE N levels, exhibits good organizational skills, and can work independently. This position is crucial for effective personnel management within the company.

Qualifications

• Able to work independently and prioritize daily work tasks.
• Pleasant personality, responsible, and a can-do attitude.
• Good organizational, planning, and communication skills.
• Discreet and meticulous.

Responsibilities

• Take charge of fingerprint registration for all employees.
• Monitor, verify and maintain staff attendance records.
• Administer staff leave applications.
• Extract and verify sub-con workers’ attendance reports.
• Prepare Letters of Guarantee and follow up on medical claims.
• Arrange and coordinate annual noise monitoring examinations.
• Maintain and update foreign workers’ records.
• Manage purchase of stationery and gifts.
• Liaise with telco providers regarding corporate phone lines.
• Organize and maintain production personnel files.
• Any other ad hoc duties as assigned.

Skills

Organizational skills

Communication skills

Independence

Attention to detail

Education

Min GCE N levels or office skills certificate

Job description

Responsibilities

• Take charge of fingerprint registration for all employees including sub-con workers
• Monitor, verify and maintain staff attendance records in Easytime to ensure accuracy and compliance
• Administer staff leave application in EPE and Easytime
• Extract and verify sub-con workers’ attendance reports
• Prepare Letters of Guarantee (LOGs) and follow up on employees’ medical claims
• Arrange and coordinate annual noise monitoring examinations
• Maintain and update foreign workers’ records including passport details in p-files, Sage and the master namelist
• Raise requisition orders and manage purchase of stationery, gifts/hampers/wreath
• Liaise with telco providers on matters relating to corporate phone lines
• Organize and maintain production personnel files
• Any other ad hoc duties as assigned

Requirements

• Min GCE N levels or office skills certificate
• Able to work independently and prioritise daily work tasks
• Pleasant personality, responsible and a can-do attitude
• Good organisational, planning and communication skills
• Discreet and meticulous