Head of Secretarial & Administrative Support

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading research institution in Singapore is seeking a Senior Executive Secretary to manage executive support and lead a secretarial team. The ideal candidate has at least 8 years of experience in similar roles, demonstrating strong organizational and multitasking skills. Responsibilities include managing calendars, overseeing secretary staff, and developing processes for governance and compliance. This role requires proficiency in MS Office and effective communication skills, making it essential for a dynamic and evolving environment.

Qualifications

• At least 8 years of experience in executive support, office management, or similar roles.
• Experience in leading secretarial teams or overseeing administrative staff.
• Adaptable and able to respond to shifting priorities.

Responsibilities

• Manage calendars, meetings, travel arrangements, and correspondence for senior leaders.
• Lead and supervise secretary staff, ensuring alignment with organizational standards.
• Establish and maintain best practices, guidelines, and standard operating procedures for administrative functions.

Skills

Organizational skills

Multitasking

Effective communication

Attention to detail

Education

Diploma in Business Administration or related field

Tools

MS Office

Job description

A leading research institution in Singapore is seeking a Senior Executive Secretary to manage executive support and lead a secretarial team. The ideal candidate has at least 8 years of experience in similar roles, demonstrating strong organizational and multitasking skills. Responsibilities include managing calendars, overseeing secretary staff, and developing processes for governance and compliance. This role requires proficiency in MS Office and effective communication skills, making it essential for a dynamic and evolving environment.