Fund Administration Officer (Investments VCC)

RECRUIT INC PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial services firm in Singapore is seeking a Fund Administration Officer to manage end-to-end internal fund administration for its Variable Capital Company and sub-funds. Responsibilities include overseeing NAV calculations, managing investor onboarding, and ensuring compliance with regulations. The ideal candidate has a degree in Accounting or Finance and 2–5 years of relevant experience, along with strong Excel skills and attention to detail. The role offers clear career progression and exposure to multi-jurisdiction JV structures.

Benefits

Clear career progression

Flexible work environment

Qualifications

• 2–5 years of experience in fund administration or finance.
• Familiarity with NAV calculations and reconciliations.
• Ability to work independently.

Responsibilities

• Oversee NAV calculation and fund accounting.
• Handle KYC/AML checks for new investors.
• Prepare financial statements and audit packs.

Skills

Experience in fund administration

Strong Excel skills

Communication skills

Attention to detail

Understanding of AML/CFT requirements

Education

Degree or diploma in Accounting, Finance, or Business

Job description

This role manages end-to-end internal fund administration for a Variable Capital Company (VCC) and its sub-funds, starting with Sub-Fund 1 – [XXXXX JV]. You will oversee NAV calculation, investor onboarding, fund accounting, compliance documentation, and regulatory reporting, ensuring ongoing MAS compliance and operational efficiency.

Key Responsibilities:

1. Fund Administration & NAV

• Maintain the general ledger (GL) for all sub-funds
• Prepare monthly NAV calculations, trial balances, and reconciliations
• Update investor registers and capital accounts
• Record fund expenses, accruals, fees, and revenue
• Prepare monthly internal financial statements

2. Investor Onboarding & Registry

• Handle KYC / AML checks for new investors
• Maintain FATCA/CRS documentation
• Process subscription and redemption instructions
• Issue investor statements & confirmations

3. Banking & Cash Management

• Maintain Sub-Fund bank accounts
• Reconcile monthly bank statements
• Prepare payment instructions for investments, fees, and distributions
• Track incoming/outgoing capital flows

4. JV Monitoring & Data Collection

• Receive monthly JV performance data (P&L, volumes, margins)
• Verify JV financial reports before booking NAV entries
• Maintain investment valuation schedules

5. Compliance Support

• Maintain MAS-mandated AML/CFT files
• Prepare transaction logs & documentation
• Assist with annual AML review
• Ensure sub-fund files meet MAS and audit standards

6. Audit & Regulatory

• Prepare full-year audit packs for VCC auditors
• Liaise with auditors and tax agents
• Prepare annual financial statements (with templates provided)
• Support any MAS information requests

Key Skills & Requirements

• Degree or diploma in Accounting, Finance, or Business
• 2–5 years of experience in fund admin, finance, corporate services, or accounting
• Familiarity with NAV calculations, general ledger, and reconciliations
• Understanding of AML/CFT requirements (training will be provided)
• Strong Excel skills (pivot table, vlookup, formula-based accounting)
• High attention to detail and ability to work independently
• Strong communication skills for investor-facing tasks

Bonus (Not Required but an Advantage)

• Experience in hedge fund, private equity, or VCC structures
• Experience with MAS regulations
• Strong documentation discipline

Why Join us:

• Direct exposure to multi-jurisdiction JV structures
• Work directly with the Fund Manager (no hierarchy layers)
• Clear career progression
• Opportunity to become Head of Fund Administration as AUM grows
• Flexible, fast-moving environment

Interest and qualified candidates, please submit your updated resume to [e-mail]

Dorcas Tan

Recruit Inc Pte Ltd

Reg No: R1219821

EA Licence No: 14C7334

(We regret to inform that only shortlisted candidates will be notified)