Full-Time : Production Project Administrator - 6 months contract

SCALENCE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent production company in Singapore is looking for a full-time Operations and Administrative Associate. The role requires managing attendance, payroll, and compliance while tracking production processes. The candidate will also handle onboarding, conduct audits, and ensure safety standards. Strong organizational and communication skills are essential. This position requires onsite work five days a week, including weekends and public holidays.

Qualifications

• Ability to work onsite 5 days/week, including weekends and public holidays.
• Experience in operational audits and safety compliance.
• Familiarity with administrative systems like AGHRM preferred.

Responsibilities

• Track daily attendance and assist with rostering technical staff.
• Provide induction training and onboarding support for new team members.
• Conduct weekly audits to ensure quality and safety compliance.
• Collaborate with the Debug team to improve factory operations.
• Maintain logs and records of tasks completed.

Skills

Organizational skills

Communication skills

Operational audits

Safety compliance

Job description

Employment Type: Full-time, Onsite
Work Schedule: 5 days/week (including 1 weekend day and public holidays)

Role Overview:
This position involves a time split between administrative and production work (40% - 60%). The ideal candidate will manage operational tasks, ensure smooth production processes, and handle administrative responsibilities related to attendance, payroll, and compliance.

key Responsibilities

Operational Tasks

• Track daily attendance of technicians and assist with rostering when manpower falls short.
• Provide induction training and onboarding support for new team members.
• Conduct weekly audits and spot checks to ensure quality, timely delivery, and safety compliance.
• Collaborate with the Debug team to address operational challenges and improve factory operations.
• Ensure adherence to safety protocols and good housekeeping standards in the mosquito production facility.
• Develop and improve processes to enhance team efficiency.
• Maintain logs and records of completed tasks.
• Support Programme Manager in field operations when required.

Administrative Tasks

• Track and update attendance, leaves, transport claims, and overtime in AGHRM system.
• Align weekly updates with Payroll team and ensure timely timesheet completion.
• Perform probation reviews and coordinate with HR and Payroll for extensions.
• Support HR and Programme Manager in people-related matters and yearly staff reviews.
• Maintain asset tracking and ensure proper exit clearance.
• Perform ad-hoc duties as assigned.

Requirements

• Ability to work onsite 5 days/week, including weekends and public holidays.
• Strong organizational and communication skills.
• Experience in operational audits, safety compliance, and administrative systems (AGHRM preferred).