Front Desk Receptionist

Lionsworld Incorporation Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A corporate services firm in Singapore is seeking a Front Desk Officer / Administrative Executive to serve as the first point of contact for clients. Responsibilities include managing client reception, handling incoming mail, answering calls, and supporting administrative tasks. The ideal candidate possesses strong communication skills, a customer-centric mindset, and experience in service roles. This role offers career advancement opportunities and a competitive salary based on experience.

Benefits

Professional working environment

Career progression opportunities

Competitive salary and benefits

Qualifications

• Prior experience in front-desk, administrative, or service roles.
• Experience in corporate secretarial firms is an advantage.
• Polished, professional demeanor.
• Familiarity with corporate documents is a plus.

Responsibilities

• Welcome and attend to clients who visit the office.
• Maintain a professional reception area.
• Collect, sort, and log incoming mail and courier items.
• Answer and route incoming calls.
• Maintain organized physical and digital filing systems.

Skills

Strong communication skills

Customer-centric mindset

Detail-oriented

Organizational skills

Job description

Job Title: Front Desk Officer / Administrative Executive

Industry: Corporate Secretarial / Corporate Services

Overview

We are looking for a professional, attentive, and well-organized Front Desk Officer / Administrative Executive to support our corporate secretarial team. As the first point of contact for clients—many of whom are business owners, directors, and corporate representatives—you will play a key role in upholding our firm’s service standards. This role involves client-facing responsibilities, mail handling for corporate clients, and a range of administrative tasks essential to the smooth operation of a corporate services firm.

Key Responsibilities

Client Reception & Front-Desk Management

• Welcome and attend to clients who visit the office.

• Maintain a professional and organized reception area that reflects the standards of a corporate services firm.

Mail & Document Handling

• Collect, sort, and log incoming mail and courier items received on behalf of corporate clients.

• Notify clients promptly about mail collection and ensure proper documentation of all outgoing and incoming items.

Phone & Communication Duties

• Answer and route incoming calls professionally, ensuring prompt assistance to clients and stakeholders.

• Support coordination with internal corporate secretarial executives for client follow-ups.

Administrative & Filing Responsibilities

• Maintain organized physical and digital filing systems for statutory documents, client records, and administrative files.

• Provide administrative support for company incorporation, annual compliance documentation, and other secretarial processes.

Miscellaneous & Office Support Duties

• Support the corporate secretarial team on ad-hoc administrative tasks to ensure operational efficiency.

Requirements

• Prior experience in front-desk, administrative, or service roles; experience in corporate secretarial firms is an advantage.

• Strong communication skills with a polished, professional demeanor.

• Familiarity with corporate documents (e.g., resolutions, annual returns, business profiles) is a plus but not mandatory.

• Highly organized, detail-oriented, and able to manage multiple tasks in a time-sensitive environment.

• Customer-centric mindset with the ability to interact confidently with corporate clients.

What We Offer

• A professional working environment within a respected corporate services firm.

• Opportunities for career progression into administrative or corporate secretarial roles.

• Competitive salary and benefits.

Job Types: Full-time, Part-time

Pay: From $2,200.00 per month

Work Location: In person