Front Desk & Administrative Support (Feb 2026)

RECESS PSYCHOLOGY AND COACHING CENTRE PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare service provider in Singapore is seeking a reliable professional for administrative support. Responsibilities include managing client communications, scheduling appointments, maintaining records, and ensuring a welcoming reception. Candidates should have strong organizational and time management skills, proficiency in Microsoft Office, and discretion for sensitive information. This role is vital for smooth day-to-day operations. Staff benefits include special leave on holidays and birthday leave.

Benefits

Day off on Chinese New Year’s Eve

Birthday leave

Qualifications

• Good communication skills in English for client interaction.
• Ability to manage sensitive information discreetly.
• Experience in an administrative role preferred.

Responsibilities

• Handle client enquiries via phone, email, and WhatsApp.
• Schedule and manage appointments effectively.
• Maintain reception area and office supplies.

Skills

Good command of spoken and written English

Strong organizational skills

Time management skills

Multitasking ability

Discretion in handling confidential information

Tools

Microsoft Office Suite

Plato clinic software

Job description

About the Role:

We are looking for a reliable and organized professional to provide front desk and administrative support for our company. This role involves managing client communications, scheduling appointments, maintaining records, and ensuring a welcoming reception area. You will play a key role in supporting smooth day‑to‑day operations and efficient communication within the company.

Key Responsibilities:

• Handle phone, email, and WhatsApp enquiries professionally and promptly
• Schedule, reschedule, and confirm appointments using Plato clinic software
• Organizing and maintaining electronic and physical filing systems.
• Maintain a tidy, welcoming reception and waiting area
• Assisting with the preparation and distribution of reports and documents.
• Liaise with therapists for scheduling
• Assist in maintaining clinic supplies

Requirements:

• Good command of spoken and written English necessary for the position
• Able to handle sensitive and confidential information with discretion
• Able to manage the pace of the job
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, etc)
• Proficiency in basic computer skills, including word processing and email
• Ability to multitasking and prioritizing tasks effectively
• Prior experience in an administrative role

Staff Benefits:

• Day off on Chinese New Year’s Eve and Christmas Eve, if they fall on a working day
• 1 day of birthday leave

Working Hours:

• Sunday & Monday: Off
• Tuesday to Friday: 10:00 AM – 7:00 PM
• Saturday: 8:30 AM – 3:00 PM