Financial Assistant II, STS - GFS APAC

Gilead Sciences; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A global biopharmaceutical company in Singapore seeks a professional to deliver Source to Settle and Order to Cash services focusing on the APAC market. The ideal candidate will have at least 3 years of relevant experience and strong skills in accounting and finance. Proficiency in Chinese and English is mandatory. Join us in making a direct impact on patients' lives and contributing to a healthier world.

Benefits

Opportunities for personal and professional growth

Work within a diverse and inclusive team

Qualifications

• At least 3 years of relevant working experience in financial shared services.
• Ability to follow up and resolve outstanding items timely.
• Good understanding of accounting principles and practices.

Responsibilities

• Delivery of STS & OTC services for APAC market.
• Handle supplier onboarding requests and PO administration.
• Evaluate processes and recommend process improvements.

Skills

Fluent in both written and spoken Chinese & English

Excellent interpersonal skills

Excellent problem-solving skills

Ability to manage multiple priorities

Education

Accounting / Finance / Business degree

ACA / ACCA / CPA qualification

Tools

SAP or similar ERP product

Microsoft tools (Excel, Outlook, Word)

Job description

Description

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

We empower our leaders to step up, share ideas, listen, learn, and lead. We’re welcoming bright, diverse, and imaginative minds; we’re nurturing them to foster an environment of inclusion and growth where innovation is encouraged. We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.

Gilead currently has three shared services teams in Ireland, North America and Singapore to support the worldwide business. The Global Financial Solutions (GFS) focus is on delivering innovative financial services & solutions to achieve a better, healthier world for all people.

This role will be part of our Global Financial Solutions (GFS) team based in Singapore and offer you the opportunity to work within a culture of highly motivated, talented individuals who are dedicated to the Company's mission. We are seeking individuals from diverse backgrounds who want to work together and support each other to help make a real difference in the lives of patients - people who thrive on performing well within a challenging and fast-paced environment, living our core values of Integrity, Teamwork, Excellence, Accountability and Inclusion.

General Job Requirements:

Based in Singapore and reporting to the market STS Lead of APAC Global Financial Solutions (GFS), this position will be responsible for the delivery of Source to Settle (STS) & Order to Cash (OTC) services mainly focusing on APAC market (or other markets per business needs).

The customers for the STS process will be represented by Finance Business Partners of respective market in Gilead and will also include the Finance and business users of the process along with Gilead suppliers.

The customers for the OTC process will be represented by the finance of respective market, commercial finance and commercial operations.

STS processes include but not limited to handling of supplier’s onboarding requests, PO administration, supplier invoice processing, employees’ expense claims, Corporate Card handling, payment processing, month-end processes for APAC markets

OTC processes include but not limited to Customer and Credit Maintenance, Cash Application, Debt Collection, Credit review, Order Management, month-end processes for APAC markets

Position Specific Job Requirements:

Able to handle STS & OTC processes in a professional manner; ability to follow up and resolve outstanding items and exceptions in a timely basis

Contribution to the definition of service standards and continuous management of service level agreements with internal stakeholders and external vendors

Contribution to the definition and maintenance of key performance indicators (KPIs) and the establishment of a continuous improvement culture

Responsible for the timely preparation of the month end closing procedures for APAC market in high quality (or other markets per business needs).

Ensure financial records are in compliance with GAAP. Consistently maintains appropriate internal controls and upholds company policies & procedures including Worldwide Controller’s manual

Interacts successfully with internal and external auditors by providing timely & accurate data and communication

Evaluates processes and recommends & implements process improvements

Helps develop, maintain and assess internal controls related to Gilead’s accounting and financial reporting systems

Interacts successfully with non-financial personnel; ensure proper training and development objectives are met

Excellent interpersonal skills - the ability to work effectively across multiple functions and different cultures

Ability to quickly establish credibility with and influence diverse audiences

Ability to travel to Asia as required

Any ad hoc tasks as assigned

Possibility of the scope change due to business needs

Potential job rotation

Knowledge, experience, competencies:

At least 3 years of relevant working experience (experience in financial shared services and accounts payable are preferable)

Accounting / Finance / Business degree is preferable

ACA / ACCA / CPA qualification is preferred

Fluency in both written and spoken Chinese & English is a MUST to liaise with counterparts in Mandarin speaking markets

Must have a good understanding of accounting principles and practices

Experience in interacting with external and internal auditors along with detailed knowledge and experience of SOX Compliance is preferred

Working knowledge and experience of SAP or similar ERP product is preferred

Proficiency with Microsoft tools (Excel, Outlook, and Word) required.

Self-starter and able to act on own initiative

Self-driven with high levels of integrity, excellence and teamwork.

Excellent problem-solving skills and ability to be detail oriented

Capable of managing multiple priorities simultaneously, working under pressure and to meet strict reporting deadlines

Excellent communication and interpersonal skills (oral, written, presentational).

Demonstrates teamwork and collaborate approach to work

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.