Facility Management Executive - UP$3200

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore seeks an Office Manager to oversee office operations and stakeholder management. Ideal candidates are diploma holders with experience in office administration and proficiency in Microsoft Office. Key responsibilities include managing day-to-day office functions, coordinating meetings and events, and handling enquiries. Candidates should be meticulous, organized, and possess strong communication skills. A self-motivated approach and a strong sense of ownership are essential.

Qualifications

• Diploma holder with relevant experience in office administration or management.
• Meticulous, well-organized, and able to manage multiple tasks effectively.
• Strong interpersonal and communication skills.

Responsibilities

• Oversee day-to-day management of premises and vendor coordination.
• Maintain and manage databases for Panels and Committees.
• Handle enquiries and manage general correspondence.
• Provide logistical and administrative support for meetings and events.
• Support company secretarial tasks and prepare reports.

Skills

Office administration experience

Proficient in Microsoft Office

Strong interpersonal skills

Customer service standards

Education

Diploma in relevant field

Job description

Working hours

• Monday to Thursday: 8.30AM - 6.00PM
• Friday: 8.30AM to 5.30PM
• Contract period: 6 months (extendable up to 3 months)

Job Duties:

Office & Facilities Management

• Oversee the day-to-day management of premises, including inventory, office equipment, stationery, and vendor coordination.
• Liaise with facilities management teams, security, and vendors/contractors on office-related matters.

Membership & Stakeholder Management

• Maintain and manage databases for Panels, Committees, and Boards, including appointments, renewals, invoicing, and collection of membership.
• Liaise with the Board, Committees, and other stakeholders on ad-hoc matters as required.

Enquiries & General Correspondence

• Handle phone, email, and in-person enquiries, responding where appropriate or directing enquiries to the relevant team or department.
• Manage and coordinate general correspondence.

Meetings & Events

• Provide logistical and administrative support for Board, Committee, and other meetings, including scheduling, preparation, and set-up.
• Support events and assist with external visits.
• Organize and coordinate regular staff welfare and team-bonding activities.

General Administrative Support

• Prepare monthly and ad-hoc administrative reports.
• Support company secretarial and governance-related administrative matters.
• Process invoices, travel arrangements, claims, and other administrative matters.
• Provide administrative support to the Chief Executive and his deputies as required.
• Undertake other duties and responsibilities as may be assigned from time to time in support of office operations.

Requirements

• Diploma holder with relevant experience in office administration or office management.
• Proficient in Microsoft Office and comfortable working with office databases.
• Meticulous, well-organized, and able to manage multiple tasks effectively, with a strong sense of ownership and initiative.
• Self-motivated, dependable, and hard-working, with the ability to work independently and collaboratively as part of a team.
• Strong interpersonal and communication skills, with an amiable, professional, and approachable demeanour.
• Demonstrates good customer service standards and is comfortable in a front-facing role, including handling enquiries, liaising with external vendors and contractors, and engaging members on renewal matters.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • R25157681 (Lau Jing Wen)