Facilities Management Executive

AETOS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management company in Singapore seeks a detail-oriented Facilities Executive. This role involves ensuring high operational standards across all sites, managing security access control, coordinating inspections, and overseeing contractors. The ideal candidate has a diploma in Facilities Management and relevant experience, along with strong analytical, problem-solving, and communication skills. This position offers a dynamic working environment focused on improving facility efficiency and operational support.

Qualifications

• Experience in facilities management or building maintenance.
• Strong understanding of security access control systems.
• Adept at conducting site inspections and preparing reports.
• Ability to analyse utilities usage and recommend improvements.
• Knowledge of contract administration and compliance processes.

Responsibilities

• Manage security access control and coordinate inspections.
• Monitor utilities and oversee contractors to maintain facilities.
• Track maintenance schedules and handle operational feedback.
• Assist in improvement projects and energy-saving initiatives.

Skills

Detail-oriented

Proactive

Problem-solving

Good communication skills

Education

Higher Nitec/Diploma in Facilities Management

Job description

Who We Are Looking For & What Role You Will Play

We’re looking for someone detail-oriented, proactive, and hands‑on—someone who takes pride in ensuring facilities run efficiently and seamlessly. As a Facilities Executive, you’ll play a central role in maintaining high operational standards across all AETOS sites, ensuring our buildings are safe, well‑maintained, and ready to support daily operations.

From managing security access control and coordinating inspections with Facilities Officers, to monitoring utilities, overseeing contractors, and tracking maintenance schedules—you’ll be involved in a wide range of activities that keep our facilities in top condition. You’ll also assist in improvement projects, energy‑saving initiatives, and event setups, while responding promptly to operational feedback. If you thrive on variety, problem‑solving, and taking ownership to make things work better, this role is for you.

What Knowledge & Experience We Require From You

• Higher Nitec/Diploma in Facilities Management
• Experience in facilities management or building maintenance, including managing multiple sites and coordinating service contractors (cleaning, landscaping, pest control, etc.).
• Strong understanding and hands‑on experience in managing security access control systems, including creating, updating, and terminating card access.
• Skilled in conducting site inspections, identifying building defects, preparing inspection reports, and coordinating rectification works.
• Able to monitor and analyse utilities usage (electricity and water) and recommend energy‑saving measures.
• Familiar with overseeing minor improvement projects and A&A works, including tracking work progress and quality.
• Knowledge of contract administration, including tracking maintenance schedules, ensuring timely renewals, and assessing contractor performance.
• Ability to coordinate breakdown responses, schedule follow‑up works, and track progress to closure.
• Understanding of equipment license renewal requirements and compliance processes.
• Familiar with QHSM (Quality, Health, Safety, and Maintenance) inspection processes.
• Willingness to assist in event setups and provide operational/logistical support for VIP visits, functions, and welfare activities.
• Organised and detail‑oriented in handling operational feedback, tracking outstanding requests, and ensuring timely resolution.
• Good communication skills to work effectively with internal stakeholders, external vendors, and regulatory bodies.
• Physically fit to conduct regular walkarounds, inspections, and equipment handling when necessary.