Facilities Executive

ECON Healthcare (Asia) Pte Ltd; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A healthcare facility management company in Singapore is seeking a Diploma-qualified facilities management professional. Responsibilities include operations improvement, vendor management, and ensuring compliance with safety regulations. The ideal candidate should have knowledge of workplace safety and possess strong teamwork and multitasking skills. This role provides an opportunity to work in a dynamic environment and manage various aspects of facility maintenance and administration.

Qualifications

• Minimum Diploma in any facilities related discipline.
• Candidate with Fire Safety Manager, WSH, Food Safety and Hospitality Certificate has an added advantage.
• Knowledge of workplace safety requirements.

Responsibilities

• Assist Head of Department to improve and implement processes.
• Support and provide guidance to centres for effective operations.
• Manage and supervise vendors and contractors for facility maintenance.

Skills

Fire Safety Manager

Workplace Safety Knowledge

Ability to Interact with Stakeholders

Teamwork

Multi-tasking in Fast-paced Environment

Education

Diploma in Facilities Management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

DUTIES & RESPONSIBILITIES

1. Operations

• Assist Head of Department to review, improve, and implement processes
• Provide support to the business units to evaluate, work out communiqué and tactical methods to implement strategies and policies
• Support and provide guidance to centres in liaising with various departments to ensure effectiveness and efficiency in centre operations
• Implement and monitor control measurements within the department and centre level. (eg. ISO, SOP, Inventories and etc)

2. Maintenance of facility

• Assist in the facilities operation, management and maintenance for the group
• Inspect and ensure all services and systems are in compliance with statutory requirements
• Conduct monthly building inspection as scheduled

3. Repair and maintenance

• Attend to all fault or service call requests for all facility system and infrastructure
• Attend to breakdowns and service requests as and when required

4. Vendor Management

• Source and recommend contractors/vendors for repair/rectification works
• Manage and supervise vendors and contractors, and ensure they carry out the assigned works according to company’s set terms and conditions

5. Inventory and Resource Management

• Create ePR for purchases, repair works as instructed
• Assist in procurement and purchasing of services and parts
• Maintain adequate and accurate inventory control for all company’s assets, spare parts, equipment, tools and instruments as required

6. Supervisory Role

• Provide supervision to the respective nursing home support operation staff

7. Administrative Role

• Assist Manager with collation of quotations and provide report when necessary
• Assist Manager with collation of reports when necessary
• Monitor and maintain project progress report
• Monitor and renew all statutory license
• Monitor and maintain inventory report
• Monitor and maintain utilities report
• Maintain and update all service maintenance report in One Drive

8. Other Duties

• Assume any other additional responsibilities as assigned by Manager, Facilities or Head of Department (HOD)
• Prepared to be posted for overseas assignment when the need arise

REQUIREMENTS

• Minimum Diploma in any facilities related discipline.
• Candidate with Fire Safety Manager, WSH, Food Safety and Hospitality Certificate has an added advantage
• Knowledge of generic computer program like words, excel, power point
• Knowledge of hard and soft FM
• Knowledge of work place safety requirement
• Knowledge of kitchen operations &cleaning operations
• Ability to interact and work with different stakeholders
• Ability to work effectively in a team environment
• Able to perform physical work andmulti-task in a fast-paced environment