Facilities Admin Assistant

MENCAST OFFSHORE & MARINE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A marine services company in Singapore is seeking an Administrative Coordinator to manage daily operational tasks within the facilities department. Responsibilities include overseeing aircon complaints, coordinating with suppliers, and handling procurement. Ideal candidates have a high school diploma, relevant experience in administrative roles, and strong organizational skills. This role emphasizes effective communication and collaboration with the maintenance team and contractors.

Qualifications

• Minimum of a high school diploma or equivalent.
• Prior experience in administrative and coordination roles.
• Strong organizational skills and ability to prioritize tasks effectively.
• Willingness to collaborate with colleagues.
• Proficiency in using office software.

Responsibilities

• Oversee day-to-day administrative and coordination tasks.
• Manage feedback and aircon complaints.
• Raise Purchase Requisition and liaise with suppliers.
• Monitor contract renewals and provide maintenance support.

Skills

Organizational skills

Proficiency in office software

Ability to prioritize tasks

Collaboration

Education

High school diploma or equivalent

Job description

Position objective and summary

To oversee day-to-day administrative and coordination tasks in the facilities and maintenance department, ensuring efficient operations and effective communication. Responsibilities include managing feedback and aircon complaints, procurement coordination, liaison with suppliers and contractors, monitoring contract renewals, and providing support to the maintenance team.

Main tasks / activities / responsibilities

• To carry out the “day-to-day” admin & co-ordination office works in facilities & maintenance department as and when assigned by Assistant Facilities Manager.
• Daily update on all incoming feedback complaints and closely monitor on action to be taken for job completion.
• Daily update on aircon breakdown complaints and follow-up action.
• Raise Purchase Requisition and follow-up closely with Procurement on requested items to order and/or any repair work by ad hoc contractor/s.
• Liaise with suppliers / contractors / LEW, etc on any related maintenance issue/s particularly quotation, inspection, etc.
• Monitor closely on related facilities’ building contract renewals, licences, permits, etc.
• Work closely with maintenance team on any support for materials to order.
• Monthly update on utilities consumption of electrical & water meter readings.
• Any other facilities’ admin support work as and when required as assigned by the Assistant Facilities Manager.

Job requirements (education, linguistic ability, professional experience, leadership qualities, soft skills etc.)

• Minimum of a high school diploma or equivalent.
• Prior experience in administrative and coordination roles, preferably within a facilities or maintenance department.
• Strong organizational skills and ability to prioritize tasks effectively.
• Willingness to collaborate with colleagues.
• Proficiency in using office software for documentation and communication purposes.