F&B Administrator cum Graphic Designer

Wyndham Singapore Hotel; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A premier hospitality establishment in Singapore seeks a highly organized and creative individual for the F&B Administrator cum Graphic Designer role. This hybrid position requires managing daily operations and creating visually appealing materials that enhance guest experiences. Candidates should possess strong organizational skills, have relevant educational qualifications, and be proficient in Adobe Creative Suite. Fresh graduates with digital expertise are encouraged to apply. This role offers an exciting opportunity to contribute to the vibrant F&B scene.

Qualifications

• Experience in F&B administration, hotel operations, or graphic design is an advantage.
• Highly organized and able to multitask in a fast-paced hospitality environment.

Responsibilities

• Manage reservations, banquet schedules, and outlet bookings.
• Design and produce all F&B related materials including menus and signage.

Skills

Organizational skills

Attention to detail

Creativity

Multitasking

Education

Diploma or Degree in Hospitality Management, Business Administration, Graphic Design, Multimedia, or related fields

Tools

Adobe Creative Suite (Illustrator, InDesign, Photoshop)

Job description

F&B Administrator cum Graphic Designer

We are looking for a highly organized, detail-oriented, and creative individual to join our Food & Beverage team as an F&B Administrator cum Graphic Designer. In this hybrid role, you will support the Director of F&B in managing daily operations while also creating visually compelling, brand-compliant materials that enhance our guest experience.

Key Responsibilities

F&B Administration & Operations

• Manage reservations, banquet schedules, and outlet bookings; prepare daily and weekend reservation lists.
• Handle guest and client enquiries via phone, email, and face-to-face interactions.
• Prepare invoices, collect deposits, issue receipts, and coordinate with Accounts for payment confirmation.
• Maintain accurate records for bookings, promotions, events, contracts, and licenses.
• Update menus, recipes, and costing in the POS system.
• Liaise with HR on attendance, overtime, petty cash claims, and casual labour requisitions.
• Coordinate with Purchasing, Kitchen, and Operations on quotations, PRNs, and stock management.
• Prepare and circulate banquet calendars and weekly updates to relevant departments.

Graphic Design & Creative Support

• Design and produce all F&B related materials, including menus, posters, flyers, table tents, digital screens, signage, and operational notices.
• Ensure all guest-facing materials are accurate, visually appealing, and brand-compliant.
• Maintain consistency in brand guidelines, including fonts, colors, logos, and layouts.
• Manage multiple design requests, revisions, approvals, and deadlines from Operations, Marketing, and Events teams.
• Coordinate with printers and vendors, ensuring timely and high-quality delivery.
• Maintain menu version control, artwork archiving, and approval tracking.

Minimum Requirements

• Diploma or Degree in Hospitality Management, Business Administration, Graphic Design, Multimedia, or related fields.
• Experience in F&B administration, hotel operations, or graphic design is an advantage.
• Fresh graduates with strong digital knowledge and design skills are welcome to apply.
• Proficiency in Adobe Creative Suite (Illustrator, InDesign, Photoshop) or similar tools.
• Familiarity with POS systems is a plus.
• Highly organized, detail-oriented, and able to multitask in a fast-paced hospitality environment.