Executive/Senior Executive, Venue Operations & Event Logistics

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading events management company based in Singapore is looking for a dedicated individual to manage inventory and logistics for MICE events at Singapore EXPO. This role demands at least 3 years of experience in service or ground operations, with a strong focus on inventory management and logistics coordination. The ideal candidate is meticulous, reliable, and possesses excellent communication skills. You'll work in a dynamic environment and help ensure events run smoothly.

Qualifications

• Minimum NITEC or Diploma.
• At least 3 years of relevant experience in service or ground operations management.
• Proven experience in inventory management, warehousing, or event logistics.

Responsibilities

• Manage the lifecycle of event inventory.
• Plan and execute logistical requirements for events.
• Liaise with vendors for procurement support.

Skills

Inventory management

Logistics coordination

Communication skills

Attention to detail

Education

NITEC or Diploma

Tools

Microsoft Office

Job description

COMPANY DESCRIPTION

Who we are

If you're passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.

Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapore's largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in Malaysia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.

Learn more about us at constellar.co

What it's like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. We're privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia's top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

You don't need to have MICE experience to work with us. We're looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

RESPONIBILITIES

As part of the Venue Operations team at Singapore EXPO, you will take ownership of the full inventory and logistics lifecycle that supports MICE events — from procurement and preparation to on-site deployment and post-event recovery. You will work closely with internal teams, vendors, and contractors to ensure all physical assets, consumables, and set‑up resources are properly maintained, accounted for, and deployed on time. This role is ideal for individuals looking to build a career in venue logistics, event operations, or facilities planning.

Inventory Management and Resource Planning

• Manage the lifecycle of event inventory — from planning and deployment to post‑event return and tracking.
• Maintain up‑to‑date inventory records for all assets, consumables, and operational materials.
• Plan for and manage the deployment of manpower (e.g., setup crew) to support event set‑up, tear‑down, and logistic movement.
• Monitor stock levels and usage trends of consumables to prevent overstocking or shortages and support forecasting needs.
• Coordinate annual stocktake exercises with the Finance team, ensuring all inventory is properly accounted for.
• Plan for asset renewal, repair, or write‑off based on condition, lifespan, and operational needs.
• Organise and maintain warehouse and storage areas with proper labelling, zoning, and accessibility for operational efficiency.
• Develop and maintain SOPs for inventory movement, asset handling, and storage procedures.

Event Logistics Execution and Venue Readiness

• Plan, coordinate, and execute all logistical and physical set‑up requirements for exhibitions, conferences, and events.
• Convert organiser requirements into clear setup instructions for on‑ground execution.
• Oversee the physical set‑up and tear‑down of venue spaces in coordination with internal teams and vendors.
• Ensure meeting rooms and event spaces are clean, properly configured, and guest‑ready in line with operational and brand standards.
• Support client handover and takeover processes, including last‑minute adjustments.
• Liaise with cleaning vendors to coordinate post‑event restoration of soiled assets such as linens, carpets, and chairs.

Vendor Management and Procurement Support

• Support procurement activities by sourcing quotations, raising purchase orders, and tracking deliveries.
• Evaluate vendor performance annually or as needed to assess quality or service and reliability.
• Track procurement timelines and align purchasing activities with operational schedules and event timelines.
• Ensure proper documentation, invoicing, and closure of procurement and vendor‑related tasks.
• Undertake additional duties and cross‑functional support tasks as assigned by the Reporting Officer from time to time.

QUALIFICATIONS

• Minimum NITEC or Diploma.
• At least 3 years of relevant experience, preferably in service and/or ground operations management.
• Meticulous, reliability, honesty, independent and a team player.
• Proven experience in inventory management, warehousing, or event logistics is required.
• Strong attention to detail and ability to manage multiple moving parts simultaneously.
• Capable of lifting and moving heavy objects and performing physical tasks required for set‑up and tear‑down.
• Ability to think on your feet and react to unexpected challenges with effective solutions.
• Excellent communication skills with good command of written and spoken English.
• Proficient in Microsoft Office applications (Word, Excel and Powerpoint).
• Able to work on rotating shifts including weekends and public holidays.

Please note that your application will be sent to and reviewed by the direct employer - Constellar Venues Pte Ltd