Senior Executive & Planner – Scheduling & Education & Training

Recruit Now Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore is seeking a Programme Planner to manage complex academic schedules and resource allocation. The role requires at least 1–2 years of experience in planning or scheduling, with proficiency in MS Office. You will collaborate closely with Academic Directors and manage timetables, ensuring efficient operations within the institution. The position offers a competitive salary of up to S$3,500 plus incentives in a vibrant work environment.

Benefits

1-Month Bonus

Conducive working environment

Attractive incentives

Qualifications

• Minimum 1–2 years of relevant planning/scheduling experience; meticulous attention to detail.
• 1–3 years of working experience, with 1–2 years specifically in planning or resource scheduling.
• Excellent organizational and numeracy skills.

Responsibilities

• Prepare Overall Schedule based on programme information.
• Plan and schedule timetables and ensure full-time academics are prioritized.
• Manage resources using Syllabus Plus for smooth programme delivery.

Skills

Planning/scheduling experience

Proficient in MS Office (Excel)

Organizational skills

Numeracy skills

Ability to work under pressure

Education

Diploma or Degree in any discipline

Tools

Syllabus Plus

Resource optimization tools

Job description

• Up to S$3,500 + 1-Month Bonus

• Master the "Syllabus Plus" system to manage complex timetables for full-time and associate academics.

• Work closely with Academic Directors and the Programme Management team to ensure optimal lecturer assignments and student pathways.

• One-year renewable contract or Permanent position.

• Minimum 1–2 years of relevant planning/scheduling experience; meticulous attention to detail is critical.

Our Client is one of Singapore’s leading private education institutions, known for providing high-quality tertiary education in collaboration with renowned international universities. Operating out of a vibrant city campus, the academy manages a large volume of students and a diverse pool of local and international lecturers. They pride themselves on operational excellence and a structured academic environment regulated by the Committee for Private Education (CPE).

Responsibilities:

1. Programme Planning & Scheduling

• Prepare Overall Schedule based on programme information.

• Plan and schedule timetables with scheduling system (Syllabus Plus) and release timetables within the given timeframe.

• Work with Academic Directors to schedule assignments to academics (Full Time / Associates) and to ensure full-time academics are prioritized and optimally assigned.

• Liaise with vendors for outsourced tasks, such as lecturer placement, issuance of contract, payroll processing, assessment marking fee, etc and support in providing necessary data and information where required.

• Managing and updating the pool of Associated Lecturers.

• Daily checking of assigned classes to ensure class starts as per scheduled.

• Liaise with relevant stakeholders on scheduling related matters: students’ pathway, teaching load.

• Provide accurate information and schedule promptly and updates to relevant stakeholders as and when necessary.

2. Resource Planning & Data Management

• Plan and manage resources (e.g. room, lecturers) using Syllabus Plus to ensure smooth delivery of programmes.

• Input, maintain and update information and data to student management system and / or other applicable applications.

• Ensure all assigned teaching staff and modules are registered with CPE.

• Liaise with the Programme Management team for student’s pathway, tutorial groupings, assessments.

3. Exams

• Work with Exam Team to plan examination schedules for assigned programmes.

• Liaise with Exam Centre for main and re-exams.

4. Others

• Support in providing data during budgeting exercise.

• Support in conducting orientation to newly appointed associate lecturer.

• Any other ad-hoc duties as required by the company from time to time.

Requirements:

• Diploma or Degree in any discipline.

• 1–3 years of working experience, with at least 1–2 years specifically in planning or resource scheduling.

• Proficient in MS Office (Excel is essential); experience with resource optimization tools is a significant advantage.

• Excellent numeracy and organizational skills; ability to remain calm and accurate when working under pressure or tight deadlines.

Other Information:

• Location: Marina Square / City Hall area

• Working Hours: Monday to Friday, 9:00am – 6:00pm.

• Occasional assistance required for student orientations and school events (approx. 2–4 times a year).

• The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff

Please indicate the below information in your resume:

• Current & Expected salary

• Reason(s) for leaving

• Availability to commence work

We regret only shortlisted candidate will be notified. All applications will be treated with the strictest confidence.