Executive Secretary

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A confidential organization based in Singapore is seeking an experienced executive assistant to provide comprehensive secretarial support to the Group Executive Chairman. The ideal candidate will have at least 8 years of experience in a similar role, a Bachelor's degree, and proficiency in Microsoft Office. Strong English communication skills and good organizational capabilities are essential. The role includes managing emails, meeting arrangements, travel logistics, and additional tasks as assigned, fostering a dynamic work environment.

Qualifications

• Minimum 8 years serving top executives in a similar capacity.
• Preferably senior executive specialized in secretarial & personal assistant work.
• Knowledge of shorthand will be an added advantage.

Responsibilities

• Provide full spectrum of secretarial support to the Group Executive Chairman.
• Manage daily activities of the Group Executive Chairman including emails and meeting arrangements.
• Attend meetings and take meeting minutes as required.
• Prepare reports, documents, and presentation materials.

Skills

Proficient in Microsoft Office

Strong command of English (verbal and written)

Excellent interpersonal and communication skills

Good organizational and time management skills

Flexibility and adaptability

Pro-active and highly independent

Education

Minimum Bachelor's Degree

Job description

Responsibilities

• Full spectrum of secretarial support to the Group Executive Chairman
• Provide support to the daily activities of the Group Executive Chairman including emails and meeting arrangements
• Take instruction and respond to emails / letters
• Attend meetings and take meeting minutes, if required
• Assist to co‑ordinate the Group Executive Chairman's daily work
• Follow up on Group Executive Chairman's memo to other key people in the Company
• Prepare reports, documents and presentation materials to be used by the Group Executive Chairman including co‑ordination with Communications Department
• Arrange internal and external meetings
• Receive Group Executive Chairman’s guests and arrange meeting rooms, refreshment and presentations
• Making arrangement for the local and Group board meetings including refreshment etc
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc
• Attend to Group Executive Chairman's personal work
• Fully assist in general admin duties such as filing, faxing and typing
• Assist in the development, data entry and update of clients’ database / name cards
• Any other duties as required by the Group Executive Chairman and Group CEO

Requirements

• Minimum Bachelors’ Degree
• Preferably Senior Executive specialized in Secretarial & Personal Assistant or equivalent
• Minimum 8 years serving top executives in similar capacity
• Proficient in Microsoft Office
• Strong command of English, both verbal and written
• Excellent interpersonal and communication skills, meticulous and detailed
• Good organizational and time management skills, with ability to work under pressure
• Flexibility and adaptability to juggle a range of different tasks to meet deadlines, work extra hours as and when required
• Pro‑active and highly independent with positive working attitudes
• Knowledge on shorthand will be an added advantage