Executive Personal Assistant to MD — Calendar & Travel

PENANSHIN SHIPPING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking a highly organized Personal Assistant to support the Managing Director and senior executives. The ideal candidate will manage schedules, coordinate travel, prepare meeting materials, and maintain office organization. Strong organizational and communication skills are essential, along with proficiency in MS Office. This position offers an opportunity to work in a fast-paced environment with a professional and polished demeanor required.

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• High level of discretion and professionalism.
• Proactive, detail-oriented, and adaptable in a fast-paced environment.

Responsibilities

• Manage the Managing Director’s calendar, appointments, and meetings.
• Screen and manage incoming calls and communications.
• Organize and coordinate domestic and international travel.
• Prepare meeting agendas, presentations, and materials.
• Maintain confidential files and records, support office logistics.
• Assist with planning company events and conferences.
• Handle personal errands and confidential tasks.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Proficiency in MS Office

Education

Diploma or degree in a related field

Tools

Calendar management tools

Job description

A logistics company in Singapore is seeking a highly organized Personal Assistant to support the Managing Director and senior executives. The ideal candidate will manage schedules, coordinate travel, prepare meeting materials, and maintain office organization. Strong organizational and communication skills are essential, along with proficiency in MS Office. This position offers an opportunity to work in a fast-paced environment with a professional and polished demeanor required.