Executive PA to Director [Tanjong Pagar | Office Hours | $4,000–$5,000 + AWS + VB] – EH03

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A prominent HR advisory firm in Singapore is seeking an experienced Executive Personal Assistant to support the Director with scheduling, travel arrangements, and administrative tasks. Ideal candidates should possess a diploma or degree and have at least three years of relevant experience. This role involves managing complex calendars, overseeing office operations, and ensuring effective facilities management. Competitive salary and a dynamic work environment are offered.

Qualifications

• Minimum 3 years experience in administrative duties.
• Ability to manage complex calendars and communications.
• Experience in vendor management and procurement.

Responsibilities

• Coordinate the Director's schedule and meetings.
• Manage front office operations and visitor management.
• Oversee company property and asset management.

Skills

PA duties experience

Office administration

Facilities management

Education

Diploma or Degree

Job description

Overview

• Salary: $4,000 - $5,000 + AWS + VB
• Working Days: 5 days
• Working Timing: 9AM to 6PM
• Working Location: Tanjong Pagar

Requirements

• Diploma or Degree is required for this role.
• At least 3 years experience in performing PA duties, office administrative, company asset & facilities management.

Job Scopes

Executive & Personal Support: (50%)

1. Act as the primary point of contact for the Director’s schedule, coordinating meetings, calls, and stakeholder communications.
2. Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
3. Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations)
4. Manage complex calendars, schedule appointments, and arrange travel (business & personal).
5. Act as a gatekeeper for communications (email / phone), prioritizing urgency and confidentiality.
6. Run errands, plan events, and handle ad-hoc personal tasks as required.
7. Be available to accompany the Director on trips (domestic / international) when required.

Office Administration:

1. Manage front office operations, including reception, visitor management, and incoming / outgoing correspondence.
2. Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions.
3. Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency.
4. Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions.
5. Liaise with IT support / vendors to ensure smooth operation of office technology, including hardware, software, and system access.

Company Property and facility management:

1. Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance.
2. Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works.
3. Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements.
4. Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination.
5. Ensure compliance with workplace safety, security, and environmental regulations related to company premises.
6. Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization).
7. Support budgeting and expense monitoring for company administration and property management functions.
8. Assist in project coordination tasks where cross-department administrative support is required.

Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279