Executive, Operations (The Seletar Mall)

Kuok (Singapore) Limited; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading property management firm in Singapore is looking for a dedicated professional to assist with operations and building maintenance. You will coordinate with teams, manage tenancy guidelines, and prepare management reports. The ideal candidate should have a diploma or degree in engineering or building management, with at least 2 years of experience in property management. Strong knowledge in MS Office is essential, and good communication skills are necessary for this role.

Qualifications

• Minimum 2 years of related experience in property management or commercial building administration.
• Highly motivated, meticulous, and willing to be cross-trained in various aspects of facilities.
• Able to work independently and take ownership of assignments.

Responsibilities

• Assist operations team in all aspects of operations and building maintenance.
• Coordinate team on facility matters and assist in operations issues.
• Monitor the efficient operation of building’s systems and equipment.
• Manage tenancy design guidelines and perform joint inspections.
• Prepare monthly management reports and building circulars.

Skills

Strong knowledge in MS Office (Word, Excel, Presentation)

Good communication and organization skills

Ability to perform multiple tasks effectively

Leadership attributes

Education

Diploma / Degree in Engineering, Building Management or related field

Job description

This role will be based at The Seletar Mall.

Responsibilities

• To assist operations team in all aspects of operations and building maintenance.

• Coordinate with the team on various facility matters and assist in operations issue.

• Assist to monitor the efficient operation of building’s system and equipment.

• Manage tenancy design guidelines with tenants, which includes joint inspections for unit takeover and handover, design documentation and approval, compliance to regulatory guidelines and adhering to company’s guidelines and schedules.

• Maintain policies and procedures for the building operations, maintenance, administration and management.

• Prepare monthly management reports, building circulars and memoranda.

• To raise request for quotations (RFQs), issue purchasing orders (POs), goods received notes (GRNs), word orders (WOs) etc.

• Monitoring of license renewal date and status, vendor setup and other operations matters.

• Monitor contract status and renew the expiring contract.

• Responsible for maintaining the property management system for Operations department.

• Liaisons with internal and external stakeholders which includes tenants, vendors, etc.

• Supervise a team of technicians.

• Diploma / Degree in Engineering, Building Management or any other related field.

• Minimum 2 years of related experience in property management or commercial building administration.

• Strong knowledge in MS Office (Word, Excel and Presentation).

• Highly motivated, meticulous and willing to be cross-trained in various aspects of facilities.

• Able to perform multiple tasks effectively.

• Able to work independently and take ownership of assignments and manage operation with good leadership attributes.

• Team player with good communication and organization skills.