Executive Officer

HANG YICK ITRADING PTE. LTD.; Singapore; Hybrid; SGD 100,000 - 125,000; Full time

Job summary

A trading company in Singapore is seeking an Executive Assistant to support daily operations, manage customer inquiries and orders, and maintain e-commerce platforms. The role involves logistics management, marketing assistance, and various administrative tasks. Ideal candidates should possess strong communication skills, proficiency in Microsoft 365 and Google Workspace, and the ability to work independently. This position is open to Singaporeans or Permanent Residents only, offering flexible hours primarily from home.

Qualifications

• Relevant working experience (e.g. clerk) is preferred but not essential.
• Able to manage logistics and handle customer inquiries effectively.
• Solid commitment to assigned tasks and timely delivery.

Responsibilities

• Update digital contents and layouts for online shops.
• Maintain product information across digital platforms.
• Manage inventory and logistics for replenishment.
• Handle order processing, cancellations, and returns.
• Assist in marketing and sales projects.
• Report KPIs and take on assignments as needed.

Skills

Strong communication skills

Presentation skills

Microsoft 365 proficiency

Google Workspace proficiency

Independent work

Honesty

Education

GCE N/O/A-Level or above

Job description

Job Description:

The Executive Assistant will be accountable for supporting our daily operations. You will manage and follow customer enquiries/orders, their logistic arrangements including customs clearance and permit applications. You are also required to maintain and update all e-commerce platforms for our company. In addition, you will assist in marketing and sales projects. You are also expected to pick up the assignments from our group of directors. Suitable on‑job trainings and guidelines are provided when necessary.

Key Responsibilities:

• Update all aspects of contents like shop layout and decoration across all digital touchpoints especially for our online shops or websites.
• Maintain product portfolio information across all digital touchpoints.
• Help to replenish our inventory levels with all corresponding logistic arrangements.
• Check for receiving new orders as well as handling all applicable order processes, transfers, cancellations and returns management.
• Respond to new orders and arrange relative logistics including shipment tracking for imported products.
• Report and all our KPIs.
• Assist in marketing and sales projects.
• Accept any assignment as requested by our company.

Working Conditions:

• 5-day work per week (Monday to Friday).
• 8 hours per day (flexible hours).
• Mainly work from home, outdoor/office (upon requested).

Job Requirements:

• This position will be offered to Singaporean or PR only.
• Any graduate from GCE N/O/A-Level or above.
• Relevant working experience (e.g. clerk) preferrable but not essential.
• Strong communication and presentation skills.
• Appropriate use of software applications like Microsoft 365/Office, Google Workspace and so on.
• Hard-working and honest.
• Work independently and on-time delivery.
• Solid commitment to all assigned works.