Executive, Leasing and Administrative

Popular Holdings Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading retail management firm in Singapore is seeking a Leasing Administrator to manage lease renewals, assist in lease negotiations, and provide administrative support. The role requires a Diploma in Leasing or Business with 2-4 years of relevant experience. Proficiency in Microsoft Office tools is essential, and familiarity with SAP is a plus. This position offers a chance to work closely with various departments to enhance retail operations and support store expansion plans.

Qualifications

• Minimum 2 – 4 years of administrative experience is essential.
• Proficient with Microsoft Office tools including Excel, Word, PowerPoint, and Outlook.
• Knowledge of SAP is an added advantage.

Responsibilities

• Manage lease renewals and support retail store expansion plans.
• Conduct data analysis for lease negotiations and coordinate site viewings.
• Prepare and maintain leasing and administrative reports.

Skills

Lease negotiation skills

Data analysis

Effective communication

Market trend awareness

Education

Diploma in Leasing, Business or relevant fields

Tools

SAP

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Responsibilities:

Leasing

• Manage lease renewals and support retail store expansion plans, including securing new lease agreements.
• Assist in lease negotiations by conducting data analysis, coordinating site viewings, and preparing relevant documentation.
• Support and coordinate feasibility studies while handling lease-related administrative tasks.
• Oversee end-to-end lease administration, including data entry, tenancy record maintenance, payment processing, and vendor coordination.
• Manage façade signage matters and ensure timely execution of rental renewal processes.
• Act as a key liaison between retail teams and landlords to resolve operational issues (e.g., water leakage, facilities-related concerns).
• Stay updated on market trends and developments within the Singapore shopping mall landscape.

Administrative

• Prepare, update, and maintain leasing and administrative reports for both retail stores and roadshows.
• Ensure accurate documentation and effective management of shared filing systems within the department.
• Liaise closely with internal stakeholders, including Operations, Finance, and Legal teams.
• Evaluate the effectiveness and value of retail store and roadshow promotions through productivity and performance analysis.
• Manage all paperwork and administrative processes related to Popular’s roadshows.
• Provide operational support for retail events and activities as required.
• Perform any other related duties as assigned by the Reporting Officer.

Job Requirements:

• Diploma in Leasing, Business or relevant fields.
• Minimum 2 – 4 years of administrative experience.
• Knowledge of SAP will be added advantage.
• Proficient in Excel, Word, PowerPoint & Outlook.