Executive Finance & Admin (Business Development)

HomeTeamNS; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A community club organization in Singapore seeks an experienced candidate to manage marketing projects, lead finance and admin processes, and ensure compliance with contracts. The role involves coordinating with various units, generating reports, and supporting legal matters. The ideal applicant must have a diploma in relevant fields, possess excellent multitasking and customer service skills, and be detail-oriented. This position offers a chance to contribute to the growth and visibility of the Clubhouse.

Qualifications

• Diploma in Business Studies/Administration or Marketing required.
• Extreme attention to detail and ability to multitask essential.
• Strong customer service abilities and team collaboration skills needed.

Responsibilities

• Assist in establishing SOP for internal administration processes.
• Manage Finance/Admin Officers for smooth workflow.
• In charge of preparing Purchase Orders and ensuring accuracy.
• Generate monthly reports for business analysis.

Skills

Attention to detail

Ability to multi-task

Customer service skills

Organizational skills

Ability to work under pressure

Teamwork

Education

Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Marketing or equivalent

Job description

Job Overview:

Responsible for the planning, creation and execution of traditional and digital marketing projects and campaigns for the Clubhouse and its offerings to drive revenue growth and brand visibility, and monitoring its impact and effectiveness.

Responsibilities:

• Assist in establishing the SOP or policy for the department’s internal administration and work processes.
• Manage, lead and coach Finance/ Admin Officers to ensure smooth workflow of basic finance & administrative processes and compliance to SOPs.
• Assist and coordinate with HQ/legal representative of relevant legal matters of the department.
• Involved in timely preparation and approval of Purchase Orders for the department’s business units.
• Ensuring accuracy in business units’ daily counter collections through verification of daily reports.
• Involves in other cash collections from revenue generated from other facilities.
• In charge of invoicing and collecting the debts and ensuring compliance with all contractual terms.
• Assist in preparing the Services agreement/Contracts and MOU with service providers/vendors/business partners, and ensure compliance with the contract’s terms and conditions.
• To generate and collate monthly reports for the department (eg: visitation figures, vendors’ figures) and report analysis on the business units.
• Co-ordinate with HQ Finance on the update of acquisition/disposal of fixed assets within the department.
• Manage Petty cash for disbursement and small purchases.
• Take charge of office supplies, condition, staff pantry and replenishment for office and facilities’ use.
• Coordinate with HQ HR on Human Resource matters.
• Arrange and coordinate in the meeting schedule, attendance, venue and minutes-taking.
• Other administrative duties as assigned.

Requirements:

• Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Marketing or equivalent.
• Ability to thrive under work pressure, has a sharp eye for details and is extremely meticulous
• Able to think fast and be decisive
• Skilled at multi-tasking and well organized
• Possess excellent customer service
• Work well independently as well as in a team