Executive, Document Controller

CHINA RAILWAY ELECTRIFICATION ENGINEERING GROUP CO., LTD. (Singapore Branch); Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is looking for an Executive, Document Controller to manage project documentation for major rail and infrastructure projects. You will ensure compliance with quality standards and support collaboration among teams. Candidates must have a diploma in relevant fields and experience in document control within the construction or engineering sectors. This role offers the opportunity to work on significant projects while adhering to the highest safety and quality standards.

Benefits

Exposure to major rail & infrastructure projects

Stable career path

Collaborative project team environment

Opportunities for skill development

Qualifications

• Diploma or higher certification in Business Admin, Engineering, or related fields required.
• Experience in document control for construction or engineering is preferred.
• Proficient in MS Office and various EDMS platforms.

Responsibilities

• Maintain and update all project documentation according to requirements.
• Prepare and submit project documentation as per specifications.
• Coordinate with internal teams and clients for documentation needs.
• Ensure compliance with ISO standards and document control procedures.

Skills

Attention to detail

Organisational skills

Communication skills

Proficient in MS Office

EDMS platforms (Aconex, Asite, BIM360)

Education

Diploma / Higher Nitec / relevant certification in Business Administration, Engineering, or related fields

Job description

About the Role

We invite suitable candidates to apply for the position of Executive, Document Controller, to support the management, organisation, and maintenance of project documentation for major rail, electrical, and infrastructure projects.

Key Responsibilities

• Document Control & Management
  • Maintain, control, and update all project documentation, including drawings, correspondences, method statements, and reports, in accordance with project and company requirements.
  • Control document numbering, versioning, and distribution according to company and client (e.g. LTA, main con) requirements.
  • Ensure timely uploading, downloading, distribution and tracking of documents through EDMS platforms such as Aconex, Asite, H360, and BIM360.
  • Monitor document status, approvals, and outstanding submissions.
• Submission & Tracking
  • Prepare, compile, and submit project documentation in compliance with contractual requirements, project specifications, and submission schedules.
  • Track submission progress, approval timelines, and follow up with engineers, consultants, and subcontractors.
  • Ensure all submissions are correctly formatted and compliant with contract and project specifications.
• Project Coordination
  • Coordinate with internal teams (engineering, procurement, QA/QC, site team) to ensure updated and accurate documentation.
  • Liaise with client/consultant document controllers for submission requirements and updates.
  • Support project audits, inspections and documentation requests.
• Quality & Compliance
  • Maintain proper filing, archiving, and retrieval systems for hardcopy and digital documents.
  • Ensure compliance with ISO standards, project quality plans, and company document control procedures.
  • Assist in preparation of project handover documentation and close‑out manuals.

Requirements

• Diploma / Higher Nitec / relevant certification in Business Administration, Engineering, or related fields.
• Prior experience in document control for construction, engineering, M&E, or LTA‑related projects will be an added advantage.
• Proficient in MS Office and EDMS platforms (Aconex, Asite, BIM360, etc.).
• Strong attention to detail, organisational skills, and ability to meet tight deadlines.
• Good communication skills and ability to coordinate across departments.

Why Join Us

• Exposure to major rail & infrastructure projects.
• Stable career path with a reputable engineering organisation.
• Collaborative and supportive project team environment.
• Opportunities to develop skills in project administration, quality management, and EDMS systems.

About Us

China Railway Electrification Engineering Group Co., Ltd. (Singapore Branch) is part of the Fortune Global 500 China Railway Group Limited (CREC).

Established in 2018, our Singapore Branch focuses on electrical and power engineering works for major metro and infrastructure projects across the region.

With a proud heritage dating back to 1958, when CREEG constructed China’s first‑ever electrified railway, the company has grown into a comprehensive “10‑in‑1” enterprise, spanning engineering construction, design, R&D, industrial manufacturing, testing, supervision, logistics, operation & maintenance, real estate, and investment.

We take pride in delivering projects that meet the highest international standards in safety, quality, and innovation.