Executive Asst

Tan Tock Seng Hospital; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A key healthcare institution in Singapore is seeking an Executive Assistant to provide administrative and secretarial support to the department. Responsibilities include planning meetings, organizing data, and maintaining departmental records. The ideal candidate should possess a diploma in any discipline, have at least 1-2 years of administrative experience, and be proficient in MS Office. This role requires strong verbal and written communication skills and the ability to multi-task effectively under tight deadlines.

Qualifications

• At least 1 - 2 years of administrative experience is preferred.
• Strong ability to work effectively under tight deadlines.

Responsibilities

• Provide secretarial support to the core team.
• Assist in the department's administrative matters.
• Maintain records of department assets.
• Raise invoices for payment.

Skills

Good verbal and written communication skills

Systematic and meticulous

Self-motivated and strong problem-solver

Ability to multi-task and prioritise

Proficient in MS Office applications

Education

Diploma in any discipline

Job description

Company description: Tan Tock Seng Hospital

Job Description

As an Executive Assistant, you will provide secretarial and administrative support to the department. The responsibilities include:

• Providing secretarial support to the core team, including:
  • Planning and coordination of meetings
  • Handling meeting logistics
  • Collation and dissemination of meeting materials
  • Taking simple minutes of meeting or file notes when needed
• Collation and organisation of data, including:
  • Returns from information requests.
  • Generation of statistics for reporting and submissions
• Assisting in the department's administrative matters, such as establishing and maintaining the records of official documents and correspondence.
• Maintaining records of department assets, such as IT equipment and office supplies.
• Raising of invoices for payment.
• Any other administrative duties as assigned by your supervisor.

Job Requirements

• Diploma in any discipline, with preferably at least 1 - 2 years of administrative experience.
• Good verbal and written communication skills.
• Systematic and meticulous.
• Self-motivated and strong problem-solver.
• Ability to multi-task and prioritise multiple assignment and work effectively under tight deadlines.
• Proficient in MS Office applications.