Executive Assistant to the CEO (Governance & Execution Support)

EATZ CATERING SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading catering services company in Singapore is seeking an Executive Assistant to support the CEO with financial and strategic tasks. The ideal candidate has excellent communication skills, is highly organized, and proficient in Microsoft Office and Google Workspace. Responsibilities include managing communications, organizing documentation, and ensuring task completion. This role offers an attractive salary package and a pleasant working environment. Interested candidates can apply via WhatsApp or email their resumes.

Benefits

Attractive Salary Package

Pleasant Working Environment

Staff lunch provided

Qualifications

• Experience as an EA, Finance Executive, or Operations Coordinator is an advantage.
• Valid Class 3/3A licence preferred for occasional CEO driving duties.
• High integrity, discretion, and reliability.

Responsibilities

• Provide high-level executive support to the CEO.
• Support the tracking of key instructions and priorities across departments.
• Help ensure audit-ready records and timely follow-through.
• Act as a coordination point between the CEO and internal teams.

Skills

Strong working knowledge of accounts

Excellent communication skills

Highly organised with exceptional attention to detail

Proficient in Microsoft Office and Google Workspace

Able to manage deadlines and multitask

Tools

Microsoft Office

Google Workspace

Basic accounting software

Job description

Executive Assistant to CEO (Finance & Strategic Support)

This role plays a critical part in enabling the CEO’s focus and effectiveness by reinforcing disciplined execution and governance across financial and operational matters.

Ideal for someone who is detail-oriented, proactive, and process-driven, the position supports the tracking of priorities, completion of key tasks, and organisation of important documentation.

Acting as a trusted operational support to the CEO, the role helps ensure audit-ready records, timely follow-through, and a well-managed flow of daily activities and communications.

Key Responsibilities

CEO Support & Prioritisation

• Provide high-level executive support to the CEO
• Help prioritise and organise emails, messages, and documents
• Highlight urgent, sensitive, or decision-critical matters
• Prepare clear executive CEO summaries and briefing notes to support decision-making
• Assist in managing the CEO’s schedule and flow of communications professionally

Coordination & Follow‑Up

• Support the tracking of key instructions and priorities across departments
• Maintain a central action and deadline tracker
• Follow up with Heads of Department to support timely completion of tasks
• Surface potential delays or execution gaps early for alignment and resolution
• Help ensure tasks move forward smoothly without unnecessary escalation

Documentation & Process Support

• Assist in maintaining SOPs, trackers, and operational checklists
• Support the consistent use of internal reporting and issue‑tracking tools
• Help monitor recurring issues and flag opportunities for process improvement
• Ensure documents are well‑organised, properly filed, and up to date

Cross‑Functional Liaison

• Act as a coordination point between the CEO and internal teams
• Help clarify instructions and expectations across departments
• Support alignment and collaboration across deparments (e.g. Operations, Sales, Kitchen, HR, and Finance, etc)
• Contribute to smooth cross‑functional execution

Office Standards & Workflow Support

• Support a professional, organised, and well‑run office environment (execution of SOPs)
• Help uphold documentation, communication, and workflow standards
• Encourage good office practices and structured ways of working

Confidentiality & Professionalism

• Handle sensitive information with care and discretion
• Maintain confidentiality and professionalism at all times
• Operate with integrity, neutrality, and respect
• Build trust through reliable and ethical conduct

Qualifications & Skills

• Strong working knowledge of accounts, invoicing, payment workflows, and financial documentation.
• Experience as an EA/Finance Executive/Operations Coordinator is an advantage.
• Excellent communication skills — clear, professional, and concise.
• Highly organised with exceptional attention to detail.
• Proficient in Microsoft Office, Google Workspace, and basic accounting software.
• Able to manage deadlines, multitask, and perform well under pressure.
• High integrity, discretion, and reliability.
• Valid Class 3/3A licence preferred (for occasional CEO driving duties).

Preferred Attributes

• A natural organiser — structured, detail‑oriented, and disciplined
• Strong ownership and accountability
• Proactive and solution‑oriented
• Professional and able to work across stakeholders
• Trustworthy with confidential information
• Confident and resilient in following up firmly to ensure complete, decision‑ready outputs for the CEO

Job Info

• Attractive Salary Package — commensurate with experience and qualifications
• Pleasant Working Environment
• Work Location: Bedok (Bus 17A from Bedok MRT – 2nd last stop)
• Staff lunch provided

Apply via WhatsApp to 9857 9292. Or email your resume to [e-mail]

Please include:

• Last & Expected Remuneration
• Earliest Availability (for Interview & Start Date)

Only shortlisted candidates will be contacted.