EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

SWISS-ASIA FINANCIAL SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A private family office in Singapore is seeking an Executive Assistant to support the Managing Director. This dynamic role involves managing schedules, logistics, and strategic support to drive investment strategy and business operations. Applicants should have 3–5 years in executive support, excellent communication skills, and proficiency in MS Office. This position offers mentorship and growth opportunities within Private Banking and Wealth Management for Ultra High Net Worth Individuals.

Benefits

Career development

Growth opportunities

Attractive remuneration

Mentorship

Qualifications

• 3-5 years of experience in executive support required.
• Strong communicator with excellent organization skills.
• Curious, reliable, and eager to learn in a hands-on environment.

Responsibilities

• Provide high-level administrative support to the Managing Director.
• Coordinate calendars, meetings, and travel arrangements.
• Handle confidential business and personal matters discreetly.
• Liaise with internal and external stakeholders.
• Assist in executing investment and business initiatives.
• Research and summarize information for decision-making.

Skills

Communication

Organization

Multitasking

Tech-savvy

Tools

MS Office

Collaboration tools

Job description

Role Overview

Advance your career at the heart of strategic decision‑making.

We are seeking an Executive Assistant to support our Managing Director – Wealth Management, based at his East Coast Office. This is a dynamic and trusted role within a high‑performing private family office, offering exposure to investment strategy, business operations, and executive‑level decision‑making. The ideal candidate will hold a valid driving license, as occasional transport of the Managing Director and VIP guests will be required. This opportunity is well‑suited for individuals looking to develop professionally within the world of Private Banking and Wealth Management for Ultra High Net Worth Individuals (UHNWIs).

About the Family Office

We are a discreet and established multi‑family office overseeing a broad portfolio of investments, private assets, and business interests. Our environment is fast‑paced, professional, and built on trust, integrity, and long‑term vision.

The Role: More Than Just Support

As Executive Assistant to the Managing Director, you won’t just manage schedules and logistics — you’ll gain rare insight into how a seasoned leader makes strategic decisions across multiple sectors. This is an ideal role for someone with ambition, a sharp mind, and a desire to grow beyond traditional administrative work. The role involves a blend of trade support, operational coordination, administrative assistance, compliance adherence. Candidates need to have a driving license and will have the requirement to send and fetch Director & his VIP guests occasionally. This role is ideal for individuals who are keen to intellectually evolve in the inner workings of a Private Banking & Wealth Management Family Office dealing in Ultra High Networth Individuals.

Working Hours: 2 pm to 11 pm

Key Responsibilities

• Provide high‑level administrative and strategic support to the Managing Director
• Coordinate calendars, meetings, and global travel arrangements
• Handle confidential business and personal matters with discretion
• Liaise with internal and external stakeholders across finance, legal, and operations
• Assist in the execution of investment and business initiatives
• Research, prepare, and summarize information to support decision‑making

Who You Are

• A driven and trustworthy professional with 3–5 years of experience in executive support
• A strong communicator with excellent organization and multitasking skills
• Curious, reliable, and eager to learn from a hands‑on executive environment
• Tech‑savvy with proficiency in MS Office and collaboration tools
• Background in finance, law, consulting, or private client services is a plus

What You’ll Gain

• Career Development: Learn directly from a senior executive with wide‑ranging business exposure
• Growth Opportunities: Build the foundation for a future in business, strategy, or operations
• Meaningful Work: Make an impact behind the scenes of a private investment environment
• Mentorship: Get insight, feedback, and guidance from a seasoned industry leader
• Competitive Package: Attractive remuneration and performance‑based growth