Executive Assistant to Chairman (Executive Support | Stakeholder Management)

Talent Trader Group Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading consulting firm located in Singapore is seeking an experienced Executive Assistant to support the Chairman in managing schedules and logistics. The ideal candidate will have a minimum of 5 years of relevant experience in executive support, possess strong organizational and multitasking skills, and be proficient in Microsoft Office. This role involves preparing executive correspondence and coordinating board meetings, with a focus on proactive problem-solving and discretion.

Qualifications

• Minimum 5 years of experience in executive assistant or office management roles.
• Proficiency in Microsoft Office applications required.
• Strong attention to detail and proactive approach.

Responsibilities

• Manage schedules and logistics for the Chairman.
• Liaise with board members and oversee executive correspondence.
• Coordinate board meetings and corporate events.
• Resolve issues to ensure seamless daily operations.
• Manage special projects with discretion.

Skills

Microsoft Office Proficiency

Organizational Skills

Multitasking

Time Management

Independent Work

Education

Diploma or Degree in Business Administration or Human Resources

Tools

HRIS Systems

HRIS systems

Job description

Responsibilities

• Serve as the primary support and strategic partner to the Chairman, managing schedules, administrative matters, and daily logistics.
• Act as a key liaison and gatekeeper for the Chairman’s office, coordinating with board members, investors, and senior stakeholders.
• Prepare, review, and refine executive-level correspondence, presentations, and briefing materials.
• Coordinate and manage board meetings, executive offsites, and corporate events, ensuring smooth and professional execution.
• Anticipate the Chairman’s needs and proactively resolve issues to ensure seamless daily operations.
• Provide comprehensive support across professional and limited personal matters to enable focus on strategic priorities.
• Independently manage special projects and confidential assignments with the highest level of discretion and integrity.

Requirements

• Diploma or Degree in Business Administration, Human Resources, or a related discipline.
• Minimum 5 years of relevant experience in executive assistant, office management, HR administration, or executive secretarial roles.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS systems is an advantage.
• Strong organizational, multitasking, and time‑management skills with keen attention to detail.
• Proactive, resourceful, and able to work independently with minimal supervision.

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