Executive Assistant to Chairman

XINGANG INVESTMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading investment firm in Singapore is seeking an experienced Executive Assistant to support its Chairman. Responsibilities include managing the Chairman's schedule, preparing high-level communications, and orchestrating corporate functions. The ideal candidate has a degree in Business Administration, at least 5 years of relevant experience, and proficiency in Mandarin, alongside excellent organizational and multitasking skills. This role demands discretion and the ability to handle confidential matters with integrity.

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Excellent organizational and multitasking skills with strong attention to detail.

Responsibilities

• Serve as the primary strategic partner to the Chairman, optimizing their schedule and managing all administrative functions.
• Act as the key representative for the Chairman's office, managing relationships with board members and stakeholders.
• Prepare and polish executive-level communications and presentations for meetings.

Skills

Office management

HR administration

Professional communication

Multitasking

Discretion

Proactive problem-solving

Mandarin proficiency

Education

Diploma/Degree in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

HRIS systems

Job description

Key Responsibilities

• Serve as the primary strategic partner to the Chairman, optimizing their schedule and managing all administrative and logistical functions.
• Act as the key representative and gatekeeper for the Chairman's office, managing relationships with board members, investors, and other key stakeholders.
• Prepare and polish executive-level communications, presentations, and briefing materials for high-stakes meetings.
• Orchestrate all aspects of board meetings, executive offsites, and other corporate functions with flawless execution.
• Operate with a high degree of foresight, anticipating needs and proactively resolving issues to ensure seamless operations.
• Provide holistic support across professional and personal domains, enabling the Chairman to maintain focus on strategic priorities.
• Independently manage special projects and confidential assignments with absolute discretion and integrity.

Requirements

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills in English (written and spoken).
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.
• The proficiency in Mandarin language is required as the position involves communicating with stakeholders and business partners.