Executive Assistant

Consortium for Clinical Research and Innovation Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading financial institution in Singapore is seeking an Executive Assistant to provide critical support to Senior Management, including calendar management, meeting coordination, and budgeting tasks. The ideal candidate should have at least 5 years of administrative experience, strong organizational skills, and proficiency in SAP Concur, PowerPoint, and Excel. Excellent communication skills in English, along with a detail-oriented and analytical mindset, are crucial for this role. Competitive salary of up to 7,000 SGD.

Qualifications

• Minimum 5 years of experience in an administrative role, supporting senior management.
• Fluent in English both written and spoken.
• Strong analytical background and attention to detail.

Responsibilities

• Provide timely support to Senior Management on calendar management and meetings.
• Explore cost-efficient ways to manage assigned responsibilities.
• Coordinate Senior Management visits in cooperation with other locations.

Skills

Time-management skills

Excellent communication

Analytical skills

Attention to detail

Organizational skills

Tools

SAP Concur

PowerPoint

Excel

Job description

Executive Assistant [Private Bank/ UP 7k] Central

• Minimum 5 years of experience in an administrative role, supporting senior management within consulting or wealth management space.
• Demonstrates excellent time‑management skills and an ability to organize and coordinate multiple calendars, concurrent tasks / projects etc.
• Prior experience with budget, expense and invoice management (i.e. SAP Concur) is preferred
• Advanced PowerPoint and Excel skills required to design and develop presentation materials tailored to specific business needs or requests.
• Fluent in English both written and spoken; strong written and verbal communicator
• Strong analytical background, attention to detail along with structured organization and planning skills
• Ability to maintain confidentiality of information related to the company and its employees
• Highly driven and motivated with a desire to drive change

Job Description

• Provide timely, accurate and solution‑oriented support to Senior Management on calendar management, planning of meeting agenda, recurring tasks (management meetings/board meetings, etc)
• Explore/highlight cost‑efficient ways to manage all assigned responsibilities/duties (e.g. travel arrangements, visitor meetings/hosting, procurement of Corporate Hotels in Singapore and SE Asia).
• Coordinate the bank's Senior Management visits in close cooperation with other locations (mainly Vaduz, Hong Kong) including Board of Directors based in Singapore and support respective visitors if/when needed.
• Budget, expense and invoice management via SAP Concur
• Always ensure and contribute to positive collaboration and teamwork with all internal (local/regional/Group) and external parties
• Attend relevant trainings and courses (internal and external).
• Support ad‑hoc assignments/projects/requests where required.

Next Step

• Send your resume to **********@adecco.com
• All shortlisted candidates will be contacted