Executive Assistant I Contract

Peoplebank Singapore Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an Executive Assistant / Project Analyst for a 12-month contract to support a global finance transformation initiative. The ideal candidate will have strong organisational skills and experience in project coordination, governance, and financial reporting. Responsibilities include preparing project reports, coordinating onboarding processes, and assisting PMO activities. This role demands a proactive mindset and effective stakeholder engagement skills.

Qualifications

• Strong organisational and coordination skills with high attention to detail.
• Solid experience using Microsoft Excel, Word, and PowerPoint.
• Comfortable working with financial and numerical data.
• Strong written and spoken English communication skills.
• Proactive, self-starter mindset with good problem-solving ability.
• Experience supporting projects or transformation initiatives.

Responsibilities

• Support preparation and maintenance of project governance reports.
• Document key meeting minutes and track follow-up actions.
• Coordinate onboarding materials and processes for new joiners.
• Support scheduling, meeting coordination, and general PMO activities.

Skills

Organisational skills

Coordination skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Problem-solving ability

Written communication

Spoken English

Job description

Executive Assistant / Project Analyst (12 Months Contract)

Division: Global Accounting & Reporting (A&R)

Experience Level: 6 years and above

About the Role

We are seeking a Executive Assistant / Project Analyst to support the delivery of the Global Transformation Programme—a large‑scale, global initiative to modernise and transform the finance function across the Group.

In this role, you will work closely with the Delivery Lead and key stakeholders to support governance, reporting, resource coordination, and financial analysis across the Accounting & Reporting workstream. You will play a critical role in ensuring strong delivery discipline, accurate reporting, and effective resourcing across multiple global initiatives.

This is an excellent opportunity for someone who enjoys project coordination, financial analysis, and stakeholder engagement, and who wants exposure to a high‑impact global finance transformation programme.

Key Responsibilities

Project Governance & Reporting

• Support the preparation and maintenance of project governance reports, including weekly status packs and action trackers.
• Document key meeting minutes and ensure follow‑up actions are tracked to completion.
• Ensure compliance with A&R governance standards and timelines.

Resourcing & Onboarding Support

• Coordinate onboarding materials and processes for new joiners, including contingent workers.
• Support oversight of contingent workers, ensuring compliance with internal policies and e‑learning requirements.
• Work closely with the A&R team and central PMO on resource allocation and utilisation.

Administrative & PMO Support

• Support the Project Manager and Project Lead with scheduling, meeting coordination, and general PMO activities.
• Assist with contracting‑related administration and documentation.

Candidate Requirements

• Strong organisational and coordination skills with high attention to detail.
• Solid experience using Microsoft Excel, Word, and PowerPoint.
• Comfortable working with financial and numerical data.
• Strong written and spoken English communication skills.
• Proactive, self‑starter mindset with good problem‑solving ability.
• Strong listening skills and ability to work effectively with stakeholders.

• Experience supporting projects or transformation initiatives.
• Dependable, collaborative, and comfortable working in a fast‑paced, structured environment.
• Exposure to finance, accounting, or large programme delivery environments is an advantage.

How to Apply: Interested applicants, please click on the “Apply Now” to submit your updated resume.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.

Cheah Wei Ee
Team Lead - Contracting
EA Personnel No: R23114782
Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248