Executive Assistant cum HR - CK

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading staffing agency in Singapore seeks an Executive Assistant cum HR to optimize the Director's schedule and manage their office efficiently. The ideal candidate will have a Diploma/Degree in Business Administration or HR, at least five years of relevant experience, and strong proficiency in MS Office and HRIS systems. The role involves managing executive communications, board meetings, and special projects, ensuring confidentiality and operational excellence. This position requires excellent organizational skills and the ability to handle multiple tasks with attention to detail.

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Excellent attention to detail.

Responsibilities

• Serve as the primary strategic partner to the Director.
• Manage relationships with board members and investors.
• Prepare executive-level communications and materials.
• Orchestrate board meetings and executive functions.
• Proactively resolve issues for seamless operations.
• Manage special projects and confidential assignments.

Skills

Organizational skills

Multitasking skills

Professional communication

Discretion with confidential information

Proactive problem solving

Education

Diploma/Degree in Business Administration, HR, or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

HRIS systems

Job description

Job title: Executive Assistant cum HR (Job ID: 20007) -CK

Location: Central

Responsibilities

• Serve as the primary strategic partner to the Director, optimizing their schedule and managing all administrative and logistical functions.
• Act as the key representative and gatekeeper for the Director's office, managing relationships with board members, investors, and other key stakeholders.
• Prepare and polish executive-level communications, presentations, and briefing materials for high-stakes meetings.
• Orchestrate all aspects of board meetings, executive offsites, and other corporate functions with flawless execution.
• Operate with a high degree of foresight, anticipating needs and proactively resolving issues to ensure seamless operations.
• Provide holistic support across professional and personal domains, enabling the Director to maintain focus on strategic priorities.
• Independently manage special projects and confidential assignments with absolute discretion and integrity.

Qualifications

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.

Interested applicants please send your resume to [e-mail] with email subject header "Executive Assistant cum HR (Job ID: 20007) -CK".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.