Executive Assistant

WAGGENER EDSTROM WORLDWIDE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading international communications firm in Singapore seeks an experienced Executive Support professional to provide strategic assistance to the Managing Director. This role involves managing complex schedules, supporting projects across departments, and ensuring operational effectiveness. Candidates should possess strong communication skills and at least 5 years of relevant experience, along with a bachelor's degree.

Qualifications

• 5+ years of experience in executive support, business operations, or project management.
• Exceptional strategic thinking and problem-solving abilities.
• Outstanding written and verbal communication skills.

Responsibilities

• Serve as the MD's strategic partner and advisor.
• Manage the MD's complex calendar, communications, and priorities.
• Prepare briefing materials for executive meetings and presentations.

Skills

Executive support

Strategic thinking

Problem-solving

Communication

Organization

Education

Bachelor's degree

Advanced degree

Job description

Key Responsibilities

Executive Support (50%)

• Serve as the MD's strategic partner and advisor
• Manage the MD's complex calendar, communications, and priorities
• Prepare briefing materials for executive meetings and presentations
• Act as a gatekeeper, prioritizing issues requiring the MD's attention
• Represent the MD in meetings when appropriate
• Draft high-level communications key pointers, meeting recaps and follow up on task
• Synthesize information and provide recommendations to the MD
• Handle administrative tasks for the MD including receipts, expense claims, and reimbursements

Projects & Initiatives (40%)

• Collaborating on cross-functional strategic projects with various departments initiated by the MD
• Monitor progress of strategic initiatives and provide regular updates
• Facilitate communication between departments on major projects
• Identify potential roadblocks and develop solutions proactively
• Analyze data and present insights to inform executive decision-making

Office & Operations Oversight (10%)

• Provide strategic direction for office operations and facilities
• Review and approve office management policies and procedures
• Oversee the Admin & Operations Executive's work and priorities
• Serve as escalation point for significant operational challenges
• Connect operational needs with strategic business objectives

Qualifications

• 5+ years of experience in executive support, business operations, or project management
• Exceptional strategic thinking and problem-solving abilities
• Outstanding written and verbal communication skills
• Strong organizational capabilities and attention to detail
• Experience managing complex projects across multiple stakeholders
• Bachelor's degree required; advanced degree preferred
• Discretion with confidential information and executive matters