Executive Assistant

BOMBARDIER AEROSPACE SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global aerospace company in Singapore is looking for an Executive Assistant to provide high-level support to the General Manager. The role involves managing complex calendars, coordinating travel, and organizing executive meetings. Candidates should have at least 6 years of experience in a similar role, excellent communication skills, and a strong ability to manage multiple priorities in a fast-paced environment. This position requires discretion, professionalism, and a proactive approach to administrative tasks, contributing to effective operations and stakeholder coordination.

Qualifications

• Minimum 6 years of experience as an Executive Assistant or Senior Administrative Assistant.
• Experience in aviation, engineering, manufacturing, or other regulated industries is an advantage.

Responsibilities

• Manage the GM’s complex calendar and appointments.
• Draft professional communications for the GM.
• Organize executive meetings, including agenda preparation.
• Plan and facilitate internal and external events.
• Act as liaison for recognition programs.

Skills

Strong organizational skills

Excellent written and verbal communication

High level of discretion

Proficiency in Microsoft Office

Stakeholder management

Job description

Why join us?

Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit.

Role Purpose

The Executive Assistant (EA) provides high-level, confidential and proactive support to the General Manager of the Bombardier Aerospace Service Centre in Singapore. This role is essential in ensuring smooth executive operations, effective stakeholder coordination, and the professional execution of leadership, communication and engagement activities within a regulated aerospace MRO environment.

The EA serves as a trusted gatekeeper, coordinator and liaison—supporting the General Manager in managing priorities, communications and site-level activities while maintaining discretion, accuracy, and strong operational awareness.

Executive & Calendar Management

• Manage the GM’s complex calendar, appointments and reminders across multiple time zones.
• Proactively coordinate domestic and international travel itineraries, including flights, accommodation, transport, and meetings.
• Anticipate potential scheduling conflicts and resolve priorities independently where appropriate.

Executive Communications & Liaison

• Manage the GM’s email inbox and correspondence; draft professional communications when required.
• Serve as the first point of contact for internal stakeholders and international Bombardier offices.
• Liaise confidently with senior leaders, external partners and visitors while maintaining the highest level of discretion.

Meetings, Presentations & Documentation

• Organize executive and leadership meetings, including agenda preparation, presentation slide support, minutes-taking and action tracking.
• Ensure meeting rooms are professionally prepared, including audio‑visual readiness and catering arrangements.

Site & Executive Event Coordination

• Plan and facilitate internal and external events such as:
• Employee All Hands
• Leadership briefings
• Women-in-Aviation events
• Customer, OEM, and CJI visits
• Coordinate security clearances, compliance documentation and visitor access requirements with relevant teams.

Awards, Recognition & Employee Engagement Support

• Act as the liaison for RMP / CREDO recognition programs and Long Service Awards.
• Coordinate annual photo sessions for award recipients.
• Manage ordering of recognition materials (pins, certificates, etc.).
• Support award presentations during Quarterly All Hands or leadership events.

Marketing & Administrative Support

• Assist the Marketing team with administrative needs such as receiving brochures/materials and coordinating merchandise orders.
• Serve as a reliable administrative interface between leadership and support functions.

Organizational & Records Management

• Maintain and update the monthly organizational chart in the Management folder.
• Ensure proper version control and appropriate document storage.

Procurement & Vendor Coordination

• Raise Purchase Requisitions (PRs) in accordance with company procedures.
• Support the creation of new vendor/supplier codes.
• Track approvals and ensure timely processing of documentation.

General Administration & Ad‑hoc Support

• Arrange business cards for employees upon request.
• Provide ad‑hoc administrative support assigned by management.
• Serve as backup for Reception duties to ensure continuity of front-office operations.

Key Competencies & Skills

• Strong organizational and time‑management skills with high attention to detail.
• Excellent written and verbal communication abilities.
• High level of discretion, professionalism and confidentiality.
• Ability to manage multiple priorities in a fast‑paced, regulated environment.
• Confident stakeholder management across all levels and cultures.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Comfortable working with enterprise systems and digital workflow tools.
• Knowledge of AI and automation tools for common office tasks is an advantage.

Experience & Qualifications

• Minimum 6 years of experience as an Executive Assistant or Senior Administrative Assistant, supporting senior leadership.
• Experience in aviation, engineering, manufacturing, or other regulated industries is an advantage.
• Prior exposure to multinational or matrix organizations preferred.

Personal Attributes

• Professional, composed and trustworthy.
• Proactive, resourceful and solutions‑oriented.
• Able to exercise sound judgement and work independently.
• Adaptable and resilient amidst changing priorities.
• Strong communication and interpersonal skills.
• A strong team player who can independently drive activities and take initiative.
• Able to multitask effectively in a fast‑paced environment and work well under pressure.

Bombardier is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.

We thank all applicants for their interest, however, only those under consideration will be contacted. Please continue to monitor our website and apply for additional positions for which you are qualified and may be of interest to you.