Executive Assistant

Argyll Scott Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A prestigious luxury retail brand in Singapore is hiring a proactive Executive Assistant to support the Managing Director. This role demands exceptional organizational skills and discretion, overseeing various administrative and office management duties to ensure operational efficiency in a fast-paced environment.

Qualifications

• Minimum 7 years of experience supporting senior executives.
• Experience in luxury, retail, fashion, or FMCG industries preferred.
• Proficiency in Microsoft Office Suite necessary.

Responsibilities

• Manage complex calendar scheduling and travel arrangements.
• Act as liaison between the Managing Director and stakeholders.
• Oversee office operations and vendor management.

Skills

Organizational Skills

Communication

Discretion

Resourcefulness

Tools

Microsoft Office Suite

Expense Management Tools

Job description

About the Role

A prestigious and globally recognized luxury retail brand is seeking a highly organized, discreet, and proactive Executive Assistant to support the Managing Director. This is a confidential search, and the successful candidate will play a critical role in enabling the MD to operate at maximum efficiency. In addition to providing high-level executive support, the role will also encompass responsibilities as Office Manager, ensuring seamless day-to-day operations of the corporate office.

This role requires exceptional attention to detail, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Assistant Duties

• Manage complex calendar scheduling, meetings, and travel arrangements (domestic and international) for the Managing Director.
• Act as the primary gatekeeper and liaison between the MD and internal/external stakeholders.
• Prepare confidential documents, presentations, reports, and correspondence with a high level of accuracy and professionalism.
• Organize and support senior leadership meetings, board meetings, and business reviews including minutes and follow-up tracking.
• Handle confidential information with the utmost discretion and integrity.
• Assist with personal tasks and errands as required by the MD.

Office Management Duties

• Oversee all office operations to ensure a well-functioning, professional, and welcoming work environment.
• Liaise with external vendors, building management, and service providers (e.g., maintenance, IT support, pantry supplies).
• Manage office supplies inventory, facilities, and procurement processes.
• Support onboarding of new hires (e.g., desk set-up, IT coordination, welcome materials).
• Coordinate company events, meetings, and celebrations in collaboration with HR or Marketing as needed.
• Ensure compliance with health, safety, and hygiene regulations in the office.

Requirements

• Minimum 7 years of experience supporting senior executives, preferably within the luxury, retail, fashion, or FMCG industries.
• Prior experience in office management or operations preferred.
• Impeccable communication skills (written and verbal) with strong business acumen and executive presence.
• Highly organized, resourceful, and capable of managing confidential matters with professionalism and discretion.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with expense and travel management tools a plus.
• Flexible, adaptable, and capable of thriving in a fast-paced, high-touch environment.

Argyll Scott Singapore Pte Ltd
EA License No. 16S8105
Goh Sok Hwee, Florence (Wu Shuhui)
EA Reg No: R1326770