Executive Assistant

FEET CARE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing healthcare brand in Singapore is looking for a proactive Executive Assistant to support the CEO. The role involves managing daily operations, communications, and scheduling, along with administrative coordination across the business. Ideal candidates will have 1-3 years of experience, strong organisational skills, and a diploma or degree in a related field. The opportunity provides direct exposure to business strategy and growth with a possibility for career advancement.

Benefits

Opportunities for career growth

Direct interaction with the CEO

Meaningful work supporting business growth

Qualifications

• 1-3 years of experience as an Executive Assistant, Personal Assistant, or in Operations/Admin roles.
• Ability to handle confidential information professionally.
• Familiarity with retail, healthcare, or e-commerce environments is a plus.

Responsibilities

• Manage the CEO’s calendar and appointments.
• Track action items from meetings for timely follow-up.
• Assist with coordinating retail store matters and product launches.
• Support e-commerce content coordination.
• Manage work-related travel arrangements.

Skills

Organisational skills

Communication skills

Multitasking

Discretion

Resourcefulness

Education

Diploma or Degree in Business Administration, Management or related fields

Tools

Google Workspace

WhatsApp

Job description

Job Title

Executive Assistant (EA) to CEO

Role Overview

We are looking for a highly organised, proactive Executive Assistant to support the CEO in managing day-to-day operations, communications, scheduling, and administrative coordination across the business.

This role goes beyond traditional secretarial work. You will act as a trusted right-hand support, helping the CEO stay focused on strategic, revenue-generating, and partnership activities while ensuring operational matters are handled efficiently.

Key Responsibilities

1. Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and reminders
• Coordinate meetings with clinics, suppliers, partners, landlords, and internal teams
• Prepare meeting agendas, notes, and follow-ups
• Handle confidential documents and sensitive information professionally

2. Business Coordination & Follow-Ups

• Track action items from meetings and ensure timely follow-up
• Liaise with internal staff, freelancers, suppliers, and service providers
• Assist with basic document preparation (quotations, simple proposals, letters, forms)
• Coordinate approvals, signatures, and submissions

3. Operations & Retail Support

• Assist with coordination of retail store matters (staff schedules, vendors, utilities, ad-hoc issues)
• Support inventory, logistics, or supplier communications when needed
• Help organise product launches, promotions, or events (online & offline)

4. E-commerce & Marketing Support (Basic)

• Assist with simple content coordination for Shopee, Lazada, website, or Google Business
• Coordinate with designers, marketers, or livestream teams
• Track deadlines and deliverables (not required to create content)

5. Personal Assistance (Work-Related)

• Manage work-related travel arrangements, scheduling, and documentation
• Act as a gatekeeper to prioritise CEO’s time and communications

Requirements

Must-Have

• Diploma or Degree in Business Administration, Management, or related fields
• At least 1–3 years of experience as an Executive Assistant, Personal Assistant, or Operations/Admin role
• Strong organisational and multitasking skills
• Excellent written and verbal communication skills
• Comfortable using Google Workspace (Docs, Sheets, Calendar), WhatsApp, email
• High level of discretion, reliability, and professionalism

Good to Have (Not Mandatory)

• Experience supporting a founder, SME, or fast-growing business
• Exposure to retail, healthcare, or e-commerce environments
• Basic understanding of invoices, quotations, or simple accounting workflows

Key Traits We Value

• Proactive – you anticipate issues and act before being asked
• Detail-oriented – you catch mistakes and ensure things are done properly
• Resourceful – you can figure things out and solve problems independently
• Calm under pressure – able to handle multiple tasks without panic
• Trustworthy – handles confidential information with care

Working Style & Environment

• Fast-moving SME environment
• Direct interaction with the CEO
• Exposure to business strategy, operations, and growth initiatives
• Opportunity to grow into a Senior EA / Operations Coordinator role over time

Employment Details

• Location: Singapore
• Employment Type: Full-time, Contract
• Working Hours: Office hours with flexibility based on business needs

Why Join FeetCare

• Be part of a growing, mission-driven healthcare brand
• Work closely with the founder and gain real business exposure
• Meaningful work that directly supports business growth and customer impact